Senior Accountant

FIRST REVIEW DATE OF APPLICATIONS

Hiring classification wage is based on qualifications and typically no higher than a step 3.

The salary listed is steps 1 through 6 and are the classification for Senior Accountant. This includes the maximum earnings for the classifications with longevity. Per Washington State Pay Transparency Act.   

Senior Accountant Step Range (1-6) - $92,532 - $119,580 Annually

Senior Accountant Longevity Range (1-6) - $92,532 - $125,556 Annually

JOB SUMMARY
Your job in the department is to . . .
Under limited supervision, the Senior Accountant performs advanced professional accounting work. Accumulates and manages financial data from source documents and verifies for accuracy. Prepares and maintains financial data for posting to reflect accurate accounting and distribution of income and expenses to appropriate accounts. Prepares financial analyses and a variety of financial reports as required.

Your job also involves . . .
Reconciling accounts and adjusting irregularities, as well as making recommendations for improvement of accounting systems, methods, and techniques. Finally, this position assists in training and reviewing the work products of other employees.DUTIES & RESPONSIBILITIES
Tasks listed are intended to be descriptive and not restrictive. An employee in this classification may perform any of the tasks listed; however, these examples do not include all the tasks which an employee may be expected to perform.
Indicate the frequency each function is performed (D=Daily, W=Weekly, M=Monthly, Q=Quarterly, AN=As Needed).
Estimate the distribution of total working time on an annual basis using percentages of not less than 5%. Total percentage of time must add up to 100%.

Number of Job Functions: 3

JOB FUNCTIONS
FREQUENCY
ANNUAL % OF TIME

Accounting D 80%
• Provides responsible professional and technical assistance--including research planning and implementation--to the Finance Director or designee and other members of the finance staff, in the administration and implementation of the City’s financial, auditing and accounting processes.
• Oversees the daily cash receipting and ensures proper posting to the general ledger. Collects reports for recording EFT, wire transfers, and other cash flow transactions along with their supporting documentations.
• Reviews and audits utility customer billings, city bills and posts utility account refunds and adjustments.
• Performs various bank reconciliations and prepares, processes, and files internal and external fund journal entries to record interest and other adjusting entries including state and federal taxes.
• Prepares, verifies, reviews, and submits check requests.
• Prepares, reviews, and verifies rental deposits and ARPA grant check requests.
• Assists the Finance Director or designee in preparing reports, forecasts, projections, presentations and conducting various financial analyses.
• Coordinates the year-end payroll and accounts payable reporting and closing functions.
• Implements and performs account reconciliations, investigating discrepancies and suggesting corrective entries.
• Assists with the annual audit and the quarterly and annual financial statement preparation.
• Maintains journals, ledgers and other complex financial records and assists the Finance Director or designee with the Chart of Accounts and establishing the total financial status of various funds.
• Reconciles discrepancies.
• Researches, organizes, and prepares special or periodic reports required by other organizations, including the state auditor, federal, state and county agencies, and financial institutions.
• As assigned, conducts research and performs specialized studies, including cost analyses of selected financial or finance-related topics.
• Analyzes accounts and evaluates processes, controls and accounting related systems for procedural modifications to improve efficiency and strengthen compliance with accounting and auditing rules and regulations.
• Assists in preparing the Annual Financial Statements in compliance with Washington State Statutes and the Budgeting, Accounting and Reporting System (BARS).
• Maintains a solid working knowledge of the City’s integrated accounting system and its multiple applications and serves as the financial system super user.
• Supports the budgetary process as directed by the Finance Director or designee.
• Participates in the day-to-day cash management of the City’s demand accounts; prepares transfers money to and from the state investment pool as directed by the Finance Director or designee; prepares transfers money to claims and payroll account; provides dual control of the day’s receipts and ensures proper deposit was received at bank.
• Assists the Finance Director or designee with ensuring compliance with the City’s procurement policies and procedures, including supporting staff with grant processes and reporting.

Customer Service & Interdepartmental Collaboration AN 10%
• Provides customer service; responds in person or by phone to requests, inquiries and complaints including those from City employees, utility customers, vendors and the public.
• Serves as relief to front counter personnel; processes cash and check transactions for payment of utility bills, traffic/parking violations, and related City services and transactions; reconciles and posts daily financial transactions; verifies daily bank deposits; assists customers and the public in person or by phone with billing or payment inquiries, complaints, or concerns.
• Responds to public inquiries; refers to the appropriate contacts providing services under contract to the City.
• Works with other departments as needed.
• Supports the city through entering work orders that are received by phone, in-person, or email.

Finance Department Support AN 10%
• Assists with compiling and assembling data and background materials for a variety of reports; researches records for various information.
• Participates in interview process and provides support to office staff by means of cross-training in different areas to back up other office positions as assigned.
• May be required to perform supplemental support for cashiering, utility billing, accounts payable, and payroll functions as needed.
• May provide support during emergency events.

SUPERVISORY RESPONSIBILITY
1 - Little or no supervisor responsibility for work of othersKNOWLEDGE, SKILLS AND/OR ABILITIES
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The required knowledge, skills and/or abilities are listed below:
Strong Knowledge of:
• Principles, practices, and techniques of governmental fund accounting and State BARS requirements which affect municipal accounting, bookkeeping and financial reporting practices.
• Methods and techniques of researching, compiling, interpreting, and presenting statistics and data.
• Principles and practices of record keeping.
• Pertinent federal, state, and local laws, codes and regulations.
• Process efficiencies and gap analyses.

Skill or ability to:
• Deal tactfully and courteously with the public and representatives of other agencies in providing information about departmental policies and procedures.
• Accurately organize and compile financial reports and research reports relying on financial data.
• Proficient organizational and time management skills to independently prioritize multiple tasks and bring projects to completion in an efficient and fast-paced environment.
• Strong, independent quantitative and qualitative problem-solving skills. Able to discern alternatives and make objective recommendations.
• Independently research, interpret, and articulate regulatory and accounting data and pronouncements and propose recommendations.
• Remain calm in stressful situations, and relate to various personality styles in a calm, professional manner.
• Provide high level of customer service to the City employees and the general public.
• Understand, interpret and apply general and specific administrative and departmental policies and procedures.
• Understand and apply pertinent laws, codes and regulations as well as organization and unit rules, policies, and procedures with good judgment.
• Analyze, draw and present logical conclusions from available data.
• Maintain accurate accounting files and records. Prepare complete, clear and concise statistical reports.
• Maintain integrity of custody of City funds.
• Convey information, ideas, and facts both orally and in writing to supervisors, colleagues, and individuals, inside and outside the City, using language and a format the audience will best understand.
• Utilize computers and other technology to communicate in written and verbal forms (i.e. word processing, texts, emails, spreadsheets, department-specific software).
• Effectively relate well with others, including supervisors, colleagues, and individuals inside and outside the City. Exhibit a professional manner in dealing with others and work to maintain constructive working relationships.
• Take personal responsibility for the quality and timeliness of work. Show up to work on time, follow instructions, policies, and procedures. Meet productivity standards, deadlines, and work schedules.WORKING CONDITIONS
Job Conditions: All staff positions at the City are required to be available to report to work during off hours in case of emergency and perform duties as assigned.
Work Location: City of Snohomish
Travel: Within the City to perform functions such as working with community members, presentations, and trainings.

PHYSICAL DEMANDS
Environment: Standard office setting; frequent interaction with City staff and the general public; exposure to moderate noise levels.
Physical: Incumbents require sufficient mobility to work in an office setting; walk, stand or sit for prolonged periods of time; operate office equipment including use of a computer keyboard; to stoop, kneel, crouch, or crawl; light lifting and carrying; ability to verbally communicate to exchange information.
Vision: See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents; and to operate assigned equipment. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.
Hearing: Hear in the normal audio range with or without correction.

REASONABLE ACCOMMODATIONS
The City of Snohomish is committed to providing reasonable accommodations as required by the Americans with Disabilities Act (ADA). This job description indicates, in general, the nature and levels of work, knowledge, skills, abilities, and essential functions expected of the position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions.