Executive Administrative Assistant

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Job Title:

Executive Administrative Assistant

Department:

Health System Shared Services | Hospitals Administration

Scope of Position 

Provides high-level administrative support to an assigned executive leader within The Ohio State University Wexner Medical Center. Under the direction of the Administrator and Administrative Directors, this position coordinates executive calendars, communications, meetings, and administrative operations. The Executive Administrative Assistant collaborates with stakeholders across multiple departments and hospitals, requiring strong communication, organizational, and relationship-building skills. The position also supports senior leaders on matters requiring a high degree of discretion, professionalism, and confidentiality, while overseeing office-related needs such as facilities coordination and supply management.

Position Summary 

The primary responsibility of this role is to coordinate and manage day-to-day activities, travel arrangements, calendars, and projects supporting the Administrator and Administrative Directors, as assigned. The role involves interaction with individuals at all levels of the organization as well as members of the public. Responsibilities include developing and coordinating materials for meetings, tracking and following up on multiple requests, drafting and composing correspondence and reports, taking meeting minutes, scheduling meetings, making reservations and travel arrangements, ordering supplies and food, and performing other duties as assigned. Additionally, this role will assist with senior leaders' calendars and administrative tasks as needed.

Organizational Expectations 

Demonstrates a commitment to organizational values, professionalism, and service excellence in all interactions. Maintains positive and effective working relationships with patients, guests, colleagues, and leadership while contributing to a collaborative and inclusive work environment. Promotes teamwork through mutual respect, strong interpersonal skills, and a willingness to assist others in achieving shared goals. Supports continuous professional growth by actively pursuing development opportunities and meeting performance expectations.

Work Arrangements

This role works within a hybrid and on-site work environment, collaborating effectively with team members across a variety of work settings and locations. The majority of the work week will consist of being on-site to support senior leadership.

Required Qualifications 

• Bachelor's degree or equivalent experience.
• 2 years of relevant experience preferred.  
• Administrative experience in a hospital, executive suite, and/or supporting multiple leaders is desired; two years’ experience in administrative capacity is required. 
• This position will require a person with sound judgment and the ability to prioritize. 
• This position requires the ability to define problems, collect data, establish facts, draw conclusions and recommend appropriate action.   
• Demonstrates competence in technical, interpersonal, educational and cognitive skills required to meet essential job functions. 

Our Comprehensive Employee Benefits Include

• An array of retirement plan options, each with a generous employer contribution.
• Affordable health insurance options, including dental, vision and prescription coverage that begin on day one.
• Paid vacation and sick leave, including short and long-term disability and paid parental leave.
• Get the most out of the Public Service Loan Forgiveness program.
• And much more! 

Additional Information:

Location:

University Hospital (0870)

Position Type:

Regular

Scheduled Hours:

40

Shift:

First Shift

Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions.

The university is an equal opportunity employer, including veterans and disability.