Office Manager

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Time Type:

Full time

Remote Type:

Job Family Group:

Market Operations

Job Description Summary:

Position Summary:
To coordinate and facilitate the flow of communications, both oral and written between the administrative staff, sales teams, and suppliers/vendors.

Job Description:

Job Responsibilities:

• Manage administrative and office staffs
• Manage the front receptionist and coverage for the front desk
• Manage outside janitorial team. Assign duties and address service issues as needed.
• Manage all administrative sales for the sales divisions by communicating job expectations, appraising job results, and disciplining employees
• Oversee onsite printing and shipping staff ensuring they meet the needs of Breakthru
• Coordinate updating of office furniture by outside vendor
• Provide direction to any third-party staff in the building for meetings or maintenance
• Oversee and manage all office operations
• Set and manage the office budget, including supply inventory
• Ensure all office-based systems are in working order
• Develop, implement, and manage office procedures
• Complete all office layout planning and moves, partnering with IT for completion of these moves
• Manage office access to include badges
• Schedule appropriate maintenance is performed (HVAC, pest, etc)
• Develop and manage events
• Ensure supplier events on building property are a success by ensuring staffing, cleanliness, and communication for the event
• Create events in conjunction with the AEC to drive associate engagement
• Coordinate associate events on and off the property to include budgeting and invoicing for events, liaising and negotiating with vendors and handling overall logistics of the event.
• Will Call administration
• Ensure all will call orders are processed correctly and in a timely manner
• Prompt communication with sales staff regarding will calls
• Administrative tasks
• Manage the EVP and head leadership team’s schedules
• Publish and update the state SharePoint site
• Coordinate all event tickets for suppliers and internal employees
• Create, process, follow-up, and approve purchase requisitions
• Other duties, as assigned by the jobholder’s supervisor, may also be required.

Minimum Qualifications:

• Bachelor’s degree in related field and/or equivalent training and work experience
• Minimum of 2 year of experience in administration and management
• Proficient PC skills using MS Office and other various computer programs including presentation software
• Must be a results-oriented professional with verbal/written communication skills using diplomacy and discretion as well as customer service skills
• Ability to multi-task, work independently and/or within a team, pay attention to detail and meet deadlines
• Analytic and Reporting skills
• Utilize sound judgement and problem-solving skills
• Ability to work in fast-paced, high-volume, team environment

Preferred Qualifications:

• Beverage Industry experience
• Experience working and leading outside venders

Physical Requirements:

• While performing the duties of this job, the employee is regularly required to, stand, sit; talk, hear, and use hands and fingers to operate a computer and telephone

Competencies:

• Accountable for meeting own targets, work is reviewed periodically.
• Problems encountered will be defined, repetitive, and routine with a solution readily available.

This job description is only a summary of the typical functions of this position, not an exhaustive or comprehensive list of all possible job responsibilities, tasks and duties. Responsibilities, tasks, and duties of individual jobholders may vary from the above description.

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Breakthru Beverage Group is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, genetic information and other legally protected characteristics. The EEO is the Law poster is available here. If you need a reasonable accommodation because of a disability for any part of the employment process, please call (708) 298-3536 and let us know the nature of your request and your contact information.