Executive Assistant - Real Estate Private Equity

We are a staffing agency recruiting on behalf of a U.S.-based private equity firm specializing in real estate investments. Our client is seeking a highly organized and proactive Executive Assistant to support the firm's President by managing administrative responsibilities, coordinating priorities, and ensuring day-to-day operations run efficiently.

This role is ideal for an experienced Executive Assistant who is comfortable supporting senior leadership in a fast-paced, confidential environment. While the position initially focuses on executive administration, there will be opportunities to take ownership of higher-value projects such as research, presentation preparation, and operational support as trust is established.

The successful candidate will be exceptionally organized, detail-oriented, and able to anticipate needs before they arise.

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Key Responsibilities

Executive Support

• Manage the President's calendar, meetings, and scheduling across multiple priorities
• Coordinate domestic and international travel, including flights, accommodation, transportation, and itineraries
• Organize meeting agendas, prepare supporting materials, and ensure follow-up actions are completed
• Manage executive inboxes and assist with communication where appropriate
• Handle confidential business and personal administrative tasks with professionalism and discretion

Research & Project Support

• Conduct company, industry, and market research to support investment opportunities
• Prepare briefing documents for meetings with investors, partners, and stakeholders
• Assist with presentation and pitch deck preparation using PowerPoint or Google Slides
• Gather information, summarize findings, and present recommendations in a clear and concise manner
• Support special projects as directed by leadership

Administrative Operations

• Track action items and ensure deadlines are met across multiple projects
• Organize digital files, documents, and internal records
• Assist with expense tracking and administrative reporting
• Coordinate with internal and external stakeholders to keep projects moving forward
• Identify opportunities to improve workflows and administrative efficiency

Personal Assistance

• Assist with personal travel arrangements, reservations, and scheduling
• Coordinate personal appointments and administrative requests as required
• Handle occasional personal errands and executive support tasks with complete confidentiality

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Required Qualifications

• Previous experience supporting C-suite executives, founders, or senior leadership
• Strong organizational and project coordination skills
• Excellent written and verbal English communication
• Advanced proficiency in Microsoft Office and Google Workspace
• Experience creating professional presentations and executive documentation
• Ability to manage multiple priorities while maintaining exceptional attention to detail
• Comfortable handling highly confidential information with discretion
• Self-motivated with the ability to work independently in a remote environment

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Preferred Qualifications

• Previous experience supporting executives within private equity, investment management, financial services, real estate, or professional services
• Experience conducting business or market research
• Strong PowerPoint or Google Slides presentation skills
• Familiarity with project management tools such as Asana, Monday.com, ClickUp, or similar platforms
• Experience supporting fast-growing businesses or entrepreneurial leadership teams

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What We're Looking For

• A proactive Executive Assistant who anticipates needs rather than simply responding to requests
• An exceptionally organized individual who thrives in a fast-paced environment
• A trustworthy professional who can confidently manage sensitive business information
• Someone who enjoys solving problems, improving processes, and taking ownership of their work
• An excellent communicator who can build strong working relationships with executives and external stakeholders

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Growth Opportunity

This position offers the opportunity to become a trusted partner to the President of a growing private equity firm. As the relationship develops, the successful candidate will have the opportunity to take on increasingly strategic responsibilities, including research, investment support, operational coordination, and executive project management, with a clear pathway to a full-time leadership support role.