Associate Director of Academic Planning & Faculty Experience

Overview

Are you interested in joining a dynamic and international team of professionals to transform education? IE University's Asset Management and Planning is looking for an Associate Director (Temporary) to join its team! Manage the end-to-end academic planning and faculty coordination processes for an assigned portfolio of programmes, ensuring the delivery of high-quality academic schedules, efficient resource planning and an outstanding faculty experience. The role acts as the key operational liaison between faculty, academic leadership and operational teams, ensuring academic requirements are translated into effective and sustainable planning solutions.  

Why IE University?

Every story begins with a purpose, and ours has always been about people. Founded in 1973, IE University has continuously raised the bar to drive positive change through education. We believe education is more than a path to professional success; it is a catalyst for personal transformation and meaningful impact. 

 

At IE University, we place people and their potential at the center of everything we do, empowering individuals to become extraordinary. We encourage bold thinking and foster a culture where innovation, curiosity, and courage lead to real-world impact. Together, we create an environment where talent thrives, and ideas shape the future. 

 

Our mission 

We support students in developing impact skills to live and lead with positive impact. This ignites a ripple effect: We transform people, who then transform others, systems, society, and, ultimately, our world.  

 

Our Purpose

To foster positive change.  

 

Values  

Cultivate the humanistic approach.  

Empower your entrepreneurial spirit 

Cherish the diversity of people, mind, and experience 

Drive innovation with a proactive mindset

We are looking for a person to join a full-time position in Madrid - IE Tower. 

Responsibilities

Your role as a Associate Director will involve:

1. Academic Planning 

• Manage the academic planning process for an assigned portfolio of programmes. 
• Develop and maintain teaching schedules that meet academic, operational and institutional requirements. 
• Ensure academic planning milestones and deadlines are achieved. 

2. Timetable Planning and Resource Optimisation 

• Configure and optimise academic timetables to maximise the efficient use of faculty and institutional resources. 
• Balance faculty availability, programme requirements, classroom capacity and operational constraints. 
• Identify scheduling conflicts and implement appropriate solutions in collaboration with key stakeholders. 

3. Faculty Coordination and Experience 

• Act as the main operational point of contact for faculty throughout the academic planning cycle. 
• Coordinate the collection of faculty availability, teaching preferences and academic documentation. 
• Provide guidance on planning processes, institutional procedures and digital tools. 

4. Academic Information Management 

• Ensure the accuracy, consistency and completeness of academic planning information across institutional systems. 
• Monitor teaching allocations, planning data and documentation. 
• Maintain high standards of data quality. 

5. Cross-functional Collaboration 

• Work closely with Programme Directors, Academic Area Directors and Operational teams. 
• Coordinate planning changes and communicate impacts. 
• Support institutional planning standards and best practices. 

6. Continuous Improvement 

• Identify opportunities to improve planning processes. 
• Contribute to new tools, workflows and process improvements. 
• Promote standardisation across academic planning. 

Qualifications

To thrive in this role, you should possess the following qualifications:

• Experience in academic operations, planning or complex operational environments. 
• Strong organisational and analytical skills. 
• Ability to manage multiple priorities and stakeholders. 
• Excellent communication and relationship management skills. 
• Customer-focused mindset. 
• Fluent in English and Spanish. 

Unleash your full potential and make an impact. The next move is yours! 

 

If you want to be part of this educational revolution, we invite you to apply and be part of our dynamic team at IE University.   At IE University, we actively promote equal opportunities in recruitment processes and access to employment, always ensuring the absence of gender, sexual orientation, religion, age, ethnic origin, or disability bias throughout the entire selection process.