Project Coordinator

Description

We are seeking a highly organized and detail-oriented Project Coordinator to support private label projects from concept through launch. This entry-level role is ideal for someone who is strong in Excel, is a self-starter, and is comfortable managing detailed workstreams across systems, data, and cross-functional teams. The position works closely with Sales, R&D, Operations, Procurement, Quality, and Customer teams to ensure accurate and timely execution of customer programs. We are willing to train the right candidate who demonstrates strong organization, attention to detail, and a proactive mindset.

Key Responsibilities

Project Coordination and Execution

· Support execution of projects including new product launches, packaging updates, and customer initiatives

· Maintain project timelines, trackers, and status updates (primarily in Excel)

· Coordinate cross-functional inputs to ensure projects stay on track and meet deadlines

· Schedule and support project meetings; document action items and follow-ups

· Communicate project updates, risks, and key milestones

Customer Portal and Item Setup 

· Manage new item setup in customer portals, ensuring accuracy of product, packaging, and logistics data

· Maintain and update item data across internal and external systems

· Ensure all required documentation is completed and submitted on time

Artwork and Packaging Coordination

· Support artwork development, revisions, and approval processes with internal teams and external partners

· Track artwork timelines, proofing, and approvals to ensure on-time execution

· Assist with packaging documentation and specification management

Data Analysis and Commercial Support

· Analyze sales performance, customer complaints, and key metrics to identify trends and insights

· Build and maintain Excel-based reports and trackers

· Support development of sales presentations, including data gathering and slide preparation

· Assist in analyzing syndicated data (e.g., Nielsen/IRI) to support customer and category insights

· Provide data-driven support to Sales and Commercial teams for customer discussions

General Support

· Assist with product specs, BOMs, and documentation management

· Support coordination of samples, trials, and launch readiness activities

· Identify risks or gaps and escalate as needed

· Participate in post-project reviews and continuous improvement efforts

Requirements

 Qualifications

· Bachelor’s degree required

· 0–2 years of experience (internships or relevant coursework a plus)

· Strong proficiency in Microsoft Excel (comfortable building trackers, organizing data, and using basic formulas)

· Highly organized with strong attention to detail

· Ability to manage multiple priorities in a fast-paced environment

· Strong written and verbal communication skills

· Willingness to learn, take initiative, and grow within the role

Preferred Skills (Nice to Have)

· Experience in food manufacturing or CPG

· Familiarity with packaging, product development, or production processes

· Experience working with cross-functional teams

· Basic data analysis experience (sales, quality, or customer data)

· Experience with syndicated data tools (e.g., Nielsen, IRI/Circana)