Finance Executive

Our client is seeking an Accounts Executive to manage the day-to-day bookkeeping and accounting operations of their Maltese and international group entities. This role is suited for an organised and detail-oriented professional with practical accounting experience and a strong understanding of financial recordkeeping, reconciliations, and reporting. You will work closely with the CFO, project managers, overseas colleagues, and external accountants to ensure accurate and timely financial information across the group.

The position requires strong analytical and organisational skills, attention to detail, and the ability to manage multiple entities, transactions, and deadlines. You will take primary responsibility for day-to-day bookkeeping, working under the guidance and oversight of the CFO to support the company's growing in-house finance function.

Responsibilities

• Maintain day-to-day bookkeeping for Maltese and overseas group entities, including accounting entries in Xero up to trial balance.
• Process supplier and customer invoices, credit notes, expense claims, and other accounting transactions.
• Ensure accurate allocation of transactions by entity, account, project, and project stage.
• Perform regular bank, credit card, supplier, and customer account reconciliations.
• Record and reconcile intercompany transactions and balances.
• Maintain supporting schedules for deposits, advances, accruals, prepayments, and other balance-sheet items.
• Record foreign-currency transactions and assist with related reconciliations and adjustments.
• Prepare regular payment runs and upload payments to banking platforms for review and approval by authorised signatories.
• Verify that payments are supported by the required documentation and internal approvals.
• Follow company procedures for verifying supplier banking details.
• Communicate payment confirmations to relevant colleagues once payments have been released.
• Coordinate with project managers to ensure invoices are issued in line with agreed billing milestones.
• Monitor outstanding receivables, follow up on collections, and escalate overdue balances to the CFO when necessary.
• Prepare regular cash balance, accounts receivable, and accounts payable reports for management.
• Support the preparation of monthly financial reports and accounting summaries.
• Maintain accurate and organised accounting records and supporting documentation.
• Monitor reporting deadlines and promptly identify missing information or discrepancies.
• Assist the CFO with financial analysis, reconciliations, and ad hoc reporting requirements.
• Liaise with external accountants regarding closing adjustments, tax matters, and statutory submissions.
• Provide auditors and external advisors with the necessary financial records and supporting documentation.
• Coordinate with overseas colleagues and project teams to ensure financial information is complete and accurate.
• Support the preparation of accounting journals and adjustments under CFO guidance.
• Assist in improving internal accounting procedures, financial controls, and reporting processes.

Requirements

• Relevant practical experience in bookkeeping or accounting, including maintaining accounts up to trial balance.
• An accounting qualification is advantageous.
• Strong proficiency in Excel, including reconciliations, lookup formulas, and pivot tables.
• Experience with Xero is an advantage; training will be provided if required.
• Strong understanding of accounting procedures, reconciliations, and financial documentation.
• Excellent organisational, analytical, and problem-solving skills.
• High attention to detail and accuracy.
• Ability to manage multiple entities, priorities, and reporting deadlines.
• Strong communication skills and confidence working with international teams, project managers, accountants, and auditors.
• Proactive approach to resolving discrepancies and following up on outstanding information.
• Sound judgement and discretion when handling confidential financial information.
• Experience with group companies, intercompany transactions, or multiple currencies is an advantage.
• Fluent in English; additional languages are a plus.
• Ability to work independently while coordinating with the CFO and international colleagues.
• Comfortable working in a full-time position based in Malta.