Executive Assistant

Job Purpose

Job Purpose:

 

We are looking for a sharp, highly organized, and discreet Executive Assistant to support the Country Head and, where needed, other members of the India leadership team. The role requires close coordination with leaders and teams across four locations in India, strong judgment, and the ability to manage competing priorities in a fast-paced, confidential environment. Candidates with experience working in the India GCC/GIC of a UK, Europe, or US-headquartered organization with a multi-location India presence are strongly preferred, given the cross-time-zone and cross-location coordination this role demands.

 

About RWS:

 

RWS is an AI-led language, content, and technology solutions company, combining advanced artificial intelligence with deep linguistic expertise to help organizations communicate, innovate, and grow globally.

 

We unlock the value of ideas, data, and content by ensuring businesses are understood—everywhere. Our proprietary technology, portfolio of 45+ AI patents, and global network of language and domain experts enable organizations to bring products and services to market faster, deliver exceptional multilingual experiences, strengthen customer relationships across cultures, and expand into new markets with confidence.

 

Trusted by more than 80 of the world's top 100 brands, RWS helps organizations drive innovation, make better-informed decisions, and create meaningful customer experiences through AI-powered translation, localization, content management, and language technologies.

 

With 60+ locations across five continents, our teams support customers in virtually every industry, delivering solutions that combine the power of AI with the expertise of people. Founded in 1958, RWS is headquartered in the UK and is publicly listed on AIM, the London Stock Exchange's market for growing companies (RWS.L).

 

For further information, please visit: RWS   

 

 About RWS India:

 

RWS India is a strategic delivery and innovation hub that plays a vital role in supporting RWS's global operations and long-term business objectives. Working closely with teams across Europe, the Americas, and Asia-Pacific, we deliver innovative technology solutions and business services that enable exceptional customer experiences worldwide.

 

Our expertise spans Enterprise Platforms, Application Development, Service Delivery, Service Operations, Infrastructure, Information Security, Data & Analytics, Quality Engineering, and Business Applications. AI, Automation, Cloud, Cyber Security, Enterprise Applications, and Digital Transformation are the strategic pillars that drive our innovation, helping us build secure, scalable, and future-ready solutions.

 

Operating from our offices in Bangalore, Mumbai and Indore, RWS India supports thousands of users worldwide, delivering reliable technology services while modernizing platforms, strengthening cyber resilience, and improving operational efficiency.

 

Driven by a culture of innovation, collaboration, and continuous learning, RWS India combines technical excellence with operational expertise to deliver sustainable value and accelerate the future growth of RWS.

Job Overview

Key Responsibilities:

Calendar & Schedule Management

• Proactively manage complex calendars for the Country Head and other leaders, resolving scheduling conflicts and prioritizing based on business criticality.
• Coordinate meetings across India's four office locations as well as with global/HQ stakeholders across different time zones.
• Anticipate scheduling needs and build in prep/buffer time appropriately.

Travel Management

• Plan and coordinate domestic travel across India's four locations as well as international travel, including flights, visas, accommodation, and ground transport.
• Handle last-minute changes and travel disruptions efficiently.
• Manage travel expense reporting and reconciliation.

Meeting & Event Support

• Prepare agendas, coordinate logistics, and ensure follow-up on action items for leadership meetings involving stakeholders across multiple India locations
• Support planning and execution of town halls and other large-scale employee events across locations — including logistics, content coordination, and on-ground/virtual hosting.
• Liaise with internal teams (HR, Facilities, IT, Communications) across sites to ensure seamless execution.

Content & Presentation Support

• Create polished, professional presentations (PowerPoint/Google Slides) for leadership reviews, town halls, and global/HQ meetings.
• Assist with drafting communications, reports, and talking points, often for a global audience.
• Bring strong attention to detail and visual/storytelling sense to leadership decks.

Confidentiality & Stakeholder Management

• Handle sensitive business and personnel information with the highest level of discretion.
• Act as a trusted point of contact between the Country Head, leadership team, and stakeholders across India locations and global HQ.
• Exercise sound judgment in prioritizing requests and escalations.

General Administrative Support

• Manage expense reports, vendor coordination, and office administration as needed, liaising with local admin teams at each location.
• Support ad-hoc projects and initiatives as directed by leadership.

 

Skills & Experience:

 

• 6–10 years of experience as an Executive Assistant, ideally supporting C-suite/senior leadership in a multinational organization.
• Prior experience in an India GCC/GIC/COE setup of a UK, Europe, or US-based parent company, with exposure to working across multiple India locations.
• Proven experience managing complex calendars and domestic/international travel for senior executives.
• Strong working knowledge of MS Office/Google Workspace, especially PowerPoint/Slides.
• Demonstrated experience organizing or supporting town halls or large employee events, ideally spanning multiple offices.
• Excellent written and verbal communication skills, with the ability to work comfortably with global stakeholders and different time zones.
• High degree of professionalism, discretion, and emotional intelligence.
• Strong stakeholder management skills — comfortable interacting with senior leaders, global HQ contacts, and external partners.
• Ability to multitask, prioritize, and stay composed under pressure.
• Bachelor's degree and/or Diploma in Secretarial practices preferred.

 

Good to Have:

• Experience supporting multiple leaders simultaneously.
• Exposure to internal communications or employer branding initiatives
• Experience coordinating with global/HQ EA teams or leadership offices