Executive Assistant

Description

Wintersteen Casarez Law Corporation is looking for exceptional people to join our team and help grow our practice. Our firm is committed to providing a supportive work environment, where collaboration is encouraged, and success is recognized and rewarded. We offer a friendly and supportive work environment. If you are looking for a change and a firm who cares, then we encourage you to apply. We work in a paperless environment, which uses minimal physical paper and instead uses primarily digital documents.

We are seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive support to the Executive Partner. This role involves managing both professional and personal tasks, ensuring the efficient operation of daily activities, and helping the Executive manage their time effectively. The ideal candidate will be adaptable, detail-oriented, and capable of handling a variety of responsibilities with a high degree of confidentiality.

Requirements

Key Responsibilities:

Administrative Support:

• Manage calendars, schedule meetings, and coordinate appointments.
• Handle correspondence, including emails, calls, and mail, ensuring prompt and appropriate responses.
• Prepare reports, presentations, and other documents as required.
• Assist in the organization of meetings, including preparing agendas, and following up on action items.

Personal Errands:

• Handle personal tasks such as shopping, making reservations, and coordinating travel arrangements.
• Assist with household management, including coordinating with vendors and service providers.
• Run errands, such as picking up dry cleaning, groceries, and other items as needed.
• Manage personal schedules, including medical appointments and social engagements.

Travel Coordination:

• May need to assist, plan, and coordinate aspects of travel, including flights, accommodations, and transportation.
• May need to assist in any travel-related issues that may arise, such as last-minute changes or cancellations.

Project Management:

• Assist in the management of personal and professional projects, ensuring timelines and goals are met.
• Conduct research and gather information as required for various projects and initiatives.
• Coordinate with internal and external stakeholders to ensure successful project execution.

Financial Management:

• Assist with budgeting and expense tracking for personal and household expenses.
• Process invoices, payments, and other financial transactions as needed.
• Liaise with accountants, financial advisors, and other professionals to ensure accurate financial management.

Confidentiality and Discretion:

• Handle sensitive information with the utmost confidentiality.
• Maintain a high level of discretion in all interactions and tasks.

Work Environment:

This role requires flexibility in work location. The Executive Assistant may be required to work at the Executive Partner’s personal home, at the firm's office, or at various other locations depending on the tasks and responsibilities at hand. The candidate should be comfortable with adapting to different environments and managing tasks across multiple settings.

Qualifications:

• Proven experience as an Executive Assistant, Personal Assistant, or in a similar role.
• Exceptional organizational and time-management skills.
• Strong communication and interpersonal abilities.
• Ability to manage multiple tasks and prioritize effectively.
• High level of discretion and confidentiality.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Teams) and other relevant software.
• Flexibility to work outside standard business hours as needed.
• Valid driver’s license and access to a reliable vehicle.

Preferred Qualifications:

• Experience working in Merus and/or Litify.
• Experience working in a fast-paced corporate environment.
• Familiarity with financial management and budgeting.
• Knowledge of travel coordination and logistics.

Benefits:

• Opportunity to work closely with high-level executives in a dynamic environment.
• Professional development opportunities.
• Paid Time Off
• End of the Year Party
• Cell Phone Reimbursement
• Internet Reimbursement if working remote

About Us

WC Law Corporation is owned, operated and controlled by women. They are committed to providing their employees fair compensation, equal promotions, full inclusion and better career development opportunities. They promote equal opportunity for all by building a welcoming workplace that celebrates diversity among attorneys and staff. WC Law Corp believes in the principle that they will attract the finest individuals to serve their clients only if we actively seek talent from the entire spectrum of the community. The firm emphasizes a culture of inclusion regardless of gender, race, ethnic background, sexual orientation, religion, age, or disability status. They take great pride in their commitment to fostering the leadership of men and women in our firm and support their hiring, retention, and promotion at all levels.

The statements contained in this document are intended to describe the general nature and level of work being performed by a colleague assigned to this description. They are not intended to constitute a comprehensive list of functions, duties, or local variances. Management retains the discretion to add or to change the duties of the position at any time.

If you possess the above experience and attributes, we would love to hear from you! Please submit your resume and cover letter to [email protected]. No calls or faxes, please.

The statements contained in this document are intended to describe the general nature and level of work being performed by a colleague assigned to this description. They are not intended to constitute a comprehensive list of functions, duties, or local variances. All candidates who are provided with an offer of employment must pass a background check prior to the first day of employment.

Wintersteen Casarez Law Corporation provides equal employment opportunities to all employees and applicants for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender, gender identity or expression, age, disability, pregnancy, childbirth and related medical conditions, genetic makeup, marital status, military service, or any other classification protected by applicable local, state or federal laws.