Documentation Specialist

Location:

Vaesteras, Vastmanland County, Sweden

Job ID:

R0131755

Date Posted:

2026-08-04

Company Name:

HITACHI ENERGY SWEDEN AB

Profession (Job Category):

Project/Program Management

Job Schedule: 

Full time

Remote:

No

Job Description:

Documentation Specialist

At Grid & Power Quality Solutions and Service business at Hitachi Energy in Europe (HBUEU), Inclusion drives our culture of innovation and collaboration. Our leading technology and strong market position enable us to achieve growth targets in the energy transition across current and growing market segments such as hydrogen, data centers and e-mobility.

Join Our Team!

The Opportunity

We are looking for a Documentation Specialist within Hitachi Energy Grid Integration. The business unit designs and delivers complete substations for distribution and transmission grids. We can offer you an interesting and challenging role in an international, dynamic, and positive working environment. We are interested to learn more about you and what you can contribute with so don’t hesitate to apply even though you don’t fulfil all requirements. 

This position is based in Västerås, Sweden. Here you need to be in the office full time.

How You'll Make an Impact

• You will be managing the documentation deliverables within projects based on company's/project's documentation requirements, estimate costs, risks, and follow-up of these throughout a project.

• You will be the main contact point within company and towards customers and other stakeholders when it comes to documentation requirements and defining requirements for vendors.           

• Administrate and check documentation in projects related primarily to technical matters in document management systems.

• Reviews documents towards requirements and interacts with the engineering functions that have generated the documents.    

• You will be involved in continuously monitoring and follow-up planned project documentation delivery throughout project execution, by clear reporting and regular contact with stakeholders. Based on project phase, also store or submit project documentation. 

• Identify the risk and opportunity, make contributions to the continuous improvement works.  
      

Your background

• Bachelor’s degree; engineering background preferred.

• At least 3-5 years’ experience in documentation management.

• Meticulous and used to work in a pro-active way in order to support all functions in the project.

• Strong verbal and written communication abilities.

• Fluent in Swedish. English is a must. Finnish is a plus.

• Due to current security requirements, applicants must hold Swedish citizenship.

More about us

Are you ready for an exciting new challenge? Does the above description sound like you? Apply for the position as soon as possible, 2026. Our selection process is continuous, and the position may be closed before the advertisement expires. So, if you are interested – don’t delay, apply today!

Union representatives - Sveriges Ingenjörer: Nawzad Rashid, +46 107-38 91 48; Ledarna: Frank Hollstedt, +46 107-38 70 43; Unionen: Karin Ulvemark, +46 107-38 51 42 or Ingrid Rinaldo, +46 107-38 58 19.

Accessibility and reasonable accommodation

Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a general inquiry form on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process.

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Use of Al and automated tools in recruitment

As part of our recruitment process, Hitachi Energy uses digital and automated tools, including Al-supported solutions, to assist with activities such as application screening, job matching, and interview scheduling. These tools are designed to support our recruiters and do not replace human decision-making. Candidate data is processed in accordance with applicable data protection and employment laws as well as Hitachi's Global Data Privacy Notice.

Background Screening and Security Checks

As part of the hiring process, Hitachi Energy conducts pre-employment background checks that may include verification of employment history, education, criminal records, and other relevant information, in accordance with applicable laws.

For certain roles—particularly those involving access to sensitive information, financial responsibilities, client data, regulated environments, or security-sensitive functions—additional or more comprehensive background or security screenings may be required. These may include, but are not limited to, enhanced criminal history checks, credit history reviews (where legally permissible), sanctions screening, or other due diligence measures aligned with the responsibilities of the position.

The scope and depth of any background or security review will be determined based on the nature of the role and business necessity, and will always be conducted in compliance with applicable federal, state, and local laws. Candidates will be notified and, where required, asked to provide consent prior to the initiation of any such checks.