HR Operations Manager

Position Overview

Position Description

 

We are hiring an HR Manager. The HR Manager will oversee and actively handle day-to-day HR operations, ensuring the accurate, timely, and compliant delivery of HR processes, services, and reporting. This position provides leadership and oversight to HR Operations staff, driving operational excellence, promoting process consistency, and delivery of an exceptional colleague experience.

Company Overview

At FUJIFILM Biosciences, we turn curiosity into breakthroughs that advance the field of life sciences. By offering a comprehensive portfolio of products and services in cell culture media, discovery research reagents, recombinant growth factors and proteins, fine chemicals, and critical assay materials, we partner with the brightest minds in biotech and pharma to tackle the world’s biggest health challenges.

Imagine being part of a team that enables life-changing discoveries like new vaccines, therapies, and advancements in regenerative medicine. Our culture fosters curiosity, collaboration, and innovation, and we pride ourselves on delivering unparalleled quality and service to our partners. If you’re ready to make an impact, your future belongs with us at FUJIFILM Biosciences.

Our headquarters in Santa Ana, California, is surrounded by world-class schools, lush parks, and scenic beaches like Laguna and Huntington, making it an ideal place to live, work, and explore. With additional campuses across the US, Europe, China, and Japan, we offer opportunities to make a difference worldwide.

Fujifilm is globally headquartered in Tokyo with over 70,000 employees across four key business segments of healthcare, electronics, business innovation, and imaging. We are guided and united by our Group Purpose of “giving our world more smiles.” Visit: https://www.fujifilm.com/us/en/about/region/careers

Job Description

Responsibilities:

• Lead and manage daily HR Operations, including team workflow, to ensure timely, accurate, and consistent service delivery. 
• Acts as a primary point of contact with COEs on program delivery issues and customizations for the business they support. 
• Manage employee lifecycle processes, including onboarding, employee changes, leaves of absence, workers’ compensation, payroll coordination, and separations. 
• Builds and nurtures cross-functional relationships with employees, HRBP’s, and leaders across the business. 
• Oversee the FLBIHR mailbox to ensure the timely distribution of inquiries and delivery of accurate, responsive support. 
• Maintain compliant personnel-file practices by monitoring applicable legal requirements, protecting employee information, and reducing legal risk. 
• Produce timely responses to audits and requests for reports, data and employee records. 
• Manage production of regular data and metrics that are meaningful to HRBP’s and business leaders to drive profitable growth, employee engagement, and retention. 
• Maintain awareness of emerging trends and best practice in all areas of responsibility to ensure up-to-date practices and innovation. 
• Provides support for HR Operations staff responsibilities and back-up for absences. 
• Shares local intelligence and provides a field perspective on the effectiveness of HR programs and initiatives. 
• Serves as a subject matter expert on HR compliance and HR regulatory needs. 
• Owner of performance management tools and reporting. 
• Supports engagement initiatives with data and reporting. 
• Partner with managers and HRBP’s to give input on staffing and retention needs. 
• Ensure job descriptions are updated and maintained in document control system. 
• Supports HRBPs on restructures by providing input on process compliance. 
• Maintains HR policies and enters updates in document control and intranet. 
• Assist in employee relations investigations, as needed. 
• Support employee recognition programs. 
• Update HR space on employee intranet. 
• Serve as champion of company culture, modeling Company standards, and delivery of an exceptional colleague experience. 
• Maintain compliance with federal, state, and local regulations concerning employment law. 
• Administrative support for talent development function, as needed. 

Required Skills/Education:

• Bachelor’s degree in a related area. SHRM or HRCI certification preferred. 
• 8+ years of progressive Human Resources experience. 
• Supervisory or team leadership experience preferred 
• Experience managing HR operations, employee lifecycle process, compliance, reporting, and workforce administration 
• Experience partnering with HR Business Partners, business leaders and HR Center of Excellence 
• Understanding HR processes (onboarding, offboarding, orientation, recruitment, leave of absence, Workers Compensation, HRIS, payroll, benefits and other HR administrative processes).  
• Strong interpersonal skills and ability to communicate with all levels of staff.  
• Proficiency with Microsoft Office Suite of products. Experience using Co-Pilot preferred.  
• Strong verbal and written communication skills. Must be comfortable with public speaking and giving presentations.  
• Ability to manage sensitive and confidential data and situations with tact and professionalism.  
• Ability to maintain and safeguard confidential information and provide a positive image for the company in all situations (internally and externally) 
• Excellent organizational skills and attention to detail.  
• Up to date knowledge of current federal/state regulations related to employment. CA employment law required. 
• Experience creating, facilitating, presenting and leading performance management processes including goal setting, coaching, feedback, calibration and employee/manager meetings. 
• Solid understanding and user knowledge of HRIS, applicant tracking and employee development systems. 
• Proficient in Microsoft Office suite (Word, Excel, PowerPoint), etc. 
• May be required to travel. 
• Possession of the highest level of tact, diplomacy and confidentiality. 
• Organization, initiative, follow through, influence, problem solving, decision-making, accountability and interpersonal skills. 
• Proficient with ADP or the ability to quickly learn HRIS, payroll and similar employee management software. 
• Understanding of Cornerstone or other performance management and development programs and practices. 
• Proficient in Microsoft Office Suite with strong Excel skills; ability to use formulas, pivot tables, charts, etc.
• Knowledge of federal and state employment law.
• Ability to speak and read English. 
• Excellent verbal and written communication skills.  
• Strong presentation and public speaking skills. 
• Ability to effectively communicate with employees and leaders at all organizational levels. 

Salary and Benefits:

• For California, the base salary range for this position is $107,400- $120,000. Compensation for the successful candidate will depend on various factors (e.g., qualifications, education, prior experience, location, etc.).
• Medical, Dental, Vision
• Life Insurance
• 401k
• Paid Time Off

*#LI-Onsite

EEO Information

Fujifilm is committed to providing equal opportunities in hiring, promotion and advancement, compensation, benefits, and training regardless of nationality, age, gender, sexual orientation or gender identity, race, ethnicity, religion, political creed, ideology, national, or social origin, disability, veteran status, etc.

ADA Information

If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to our HR Department ([email protected]).