AP/AR Specialist

Description

We are seeking a detail-oriented and organized Accounts Payable/Accounts Receivable Specialist to join our growing commercial HVAC company. This is an excellent opportunity for someone looking to build a career in accounting while working in a fast-paced, team-oriented environment. The ideal candidate is dependable, eager to learn, and committed to accuracy and excellent customer service.

Key Responsibilities

Accounts Payable

• Help oversee the flow of vendor invoices, approvals, payments, and supporting documentation.
• Process vendor invoices accurately and in a timely manner.
• Match invoices with purchase orders and receiving documentation.
• Prepare weekly check runs and electronic payments.
• Reconcile vendor statements and resolve invoice discrepancies.
• Respond to vendor inquiries professionally and promptly.

Accounts Receivable

• Generate and distribute customer invoices.
• Process and apply incoming customer payments accurately and timely.
• Monitor outstanding receivables and follow up on past-due balances.
• Communicate with customers regarding billing questions and payment status.
• Reconcile customer accounts and resolve discrepancies.

HVAC Accounting Support

• Assist with bank deposits and account reconciliations.
• Support month-end and year-end closing processes.
• Prepare reports as requested by the Controller and CFO.
• Provide administrative support to the HVAC department as needed.
• Help balance workloads during employee absences, vacations, and periods of increased activity.

Requirements

• Associate’s degree in accounting, finance, business, or related field preferred.
• 1-2 years of accounting, bookkeeping, administrative, or office experience preferred (entry-level candidates with strong aptitude are encouraged to apply).
• Proficiency in Microsoft Excel, Outlook, and Word.
• Strong attention to detail and organizational skills.
• Excellent verbal and written communication skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Experience with Sage and Service Titan is preferred
• Experience working in construction, HVAC, service, or facilities management industries.

Benefits

• Competitive salary
• Medical, dental, and vision insurance
• 401(k) with company match
• Paid Time Off (PTO)
• Paid holidays
• Company-sponsored life insurance
• Supportive, team-oriented work environment