Office Manager

We’re looking for a highly organised Office Manager to join our Wellington office. This role will primarily focus on ensuring the smooth day-to-day running of our Wellington office, while also providing remote office coordination support for Auckland and additional light Executive Assistant support to senior stakeholders.

This is a varied and visible role suited to someone who enjoys taking ownership of office operations, creating a professional and well-run workplace, and being a key point of contact for employees, visitors, suppliers and senior leaders. Alongside the office management responsibilities, you’ll also support business leaders with diary coordination, travel, expenses and key administrative activities as required.

You’ll play an important role in helping our offices run smoothly, supporting workplace initiatives, coordinating events and visitors, and ensuring our people and clients experience a professional, organised and welcoming environment.

The responsibilities will include:

• Managing the day-to-day operations of our Wellington office, including facilities, supplies, visitors, office coordination and general workplace support.
• Providing remote office coordination support for our Auckland office.
• Acting as a key point of contact for office-related queries, suppliers, building management and internal stakeholders.
• Coordinating office activities, meetings, events, visitors and workplace initiatives.
• Supporting facilities, procurement, health & safety and general office management processes.
• Supporting on-site Board meetings, office moves or workplace projects when required.
• Providing Executive Assistant and administrative support to senior stakeholders, including diary coordination, travel arrangements, expenses and credit card reconciliation.
• Building strong working relationships with APAC senior leaders, cross-functional teams, suppliers and external partners.
• Assisting with wider business projects and team initiatives where required.

  What are we ideally looking for in a successful candidate:

• Comfortable working both independently and as part of a broader support services team
• Experience supporting office operations, facilities or office management activities
• Strong stakeholder management skills, with the confidence to engage at senior levels
• Demonstrated ability to handle highly confidential information with discretion, professionalism and sound judgement at all times
• High level of organisation and attention to detail, with the ability to manage competing priorities
• Proficient in Microsoft Office and collaboration tools (e.g. Outlook, Teams, document management systems)
• A proactive, can-do approach and a willingness to take ownership.
• Strong organisational and multitasking skills.
• High attention to detail and a commitment to quality.
• The ability to remain calm and responsive when priorities change.

What is in it for you?

At FNZ, we’re reshaping the future of wealth management technology. As part of our global FinTech organisation, you’ll work in a team where your expertise makes a real impact.

This role offers an excellent platform to build your career within a global organisation. You'll gain exposure to senior leaders, develop a broad business skillset and have the opportunity to make a visible impact across the organisation.

If you're looking for a varied role that combines Office Management and Executive Assistant responsibilities, and you're excited by the prospect of working in a fast-paced, collaborative environment, we'd love to hear from you.

Here’s what you can expect:

• Generous staff benefits
• Private medical and life insurance
• Structured career development and training
• A collaborative, inclusive and supportive culture

About FNZ 

FNZ is committed to opening up wealth so that everyone, everywhere can invest in their future on their terms. We know the foundation to do that already exists in the wealth management industry, but complexity holds firms back. 

We created wealth’s growth platform to help. We provide a global, end-to-end wealth management platform that integrates modern technology with business and investment operations. All in a regulated financial institution. 

We partner with the world’s leading financial institutions, with over US$2.4 trillion in assets on platform (AoP).

Together with our clients, we empower nearly 30 million people across all wealth segments to invest in their future.

Together with our customers, we help over 20 million people from all wealth segments to invest in their future.

If this role appeals to you, please apply with your cover letter and CV by Friday 7 August.

*Please note we shortlist as we receive applications. We encourage early applications as we may withdraw advertising at any time.

For more information, please reach out to us on [email protected]

About FNZ

FNZ is committed to opening up wealth so that everyone, everywhere can invest in their future on their terms. We know the foundation to do that already exists in the wealth management industry, but complexity holds firms back. 

We created wealth’s growth platform to help. We provide a global, end-to-end wealth management platform that integrates modern technology with business and investment operations. All in a regulated financial institution. 

We partner with the world’s leading financial institutions, with over US$2.5 trillion in assets on platform (AoP).

Together with our clients, we empower nearly 30 million people across all wealth segments to invest in their future.