Corporate Legal & Compliance Specialist

SUMMARY

The Corporate Legal & Compliance Specialist supports the company’s legal, compliance, and corporate governance activities. This role handles daily legal and administrative matters, including corporate filings, business licenses, contract management, and regulatory compliance. The position also assists with employment-related legal matters, corporate structure, and communication with external legal counsel when needed.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Corporate Legal & Compliance

• Manage corporate filings, registrations, business licenses, permits, and renewals.

• Maintain compliance with applicable corporate and regulatory requirements.

• Track statutory deadlines and maintain corporate records.

Contract Management

• Draft, review, and support negotiations of various agreements, including NDAs, consulting agreements, service agreements, and license agreements.

• Identify contractual risks and coordinate revisions with internal stakeholders and external counsel.

• Manage contract execution, recordkeeping, and renewal processes.

Corporate Governance

• Prepare and manage board and member resolutions, written consents, meeting minutes, and other corporate governance documents.

• Coordinate corporate approval processes, including obtaining necessary approvals and signatures.

• Maintain LLC agreements, corporate records, and governance documentation across affiliated entities.

• Support changes in directors, officers, ownership structures, and other corporate matters.

Legal Risk Management

• Identify and assess legal risks associated with business operations.

• Coordinate with external legal counsel on matters requiring specialized legal expertise.

• Support compliance with applicable laws, regulations, and internal policies.

Employment & Corporate Structuring Support

• Assist with employment-related legal matters, compensation arrangements, and related compliance processes.

• Support legal documentation and coordination related to corporate restructuring, intercompany arrangements, and business structuring.

• Work with external legal advisors on complex legal matters as needed.

Legal Operations

• Maintain and organize contracts, corporate documents, and legal records.

• Improve legal workflows, templates, and compliance tracking processes.

• Support legal and administrative matters across multiple group entities.
  
  

EXPERIENCE AND SKILLS

Required Qualifications

• Experience in corporate legal, legal operations, or paralegal roles within U.S. companies.

• Experience drafting, reviewing, and managing commercial contracts in English.

• Strong organizational skills and attention to detail.

• Ability to work independently and manage multiple responsibilities.

• Strong communication and coordination skills.

• Business-level English proficiency.

Preferred Qualifications

• Experience with corporate filings and compliance requirements in California and Delaware.

• Experience managing legal matters across multiple entities or affiliated companies.

• Knowledge of employment and labor laws, particularly California employment regulations, pay equity, employee benefits, and compensation/incentive structures.

• Experience advising on corporate and business structuring, including reorganizations, intercompany transactions, ownership structures, and corporate governance.

• Experience as a Corporate Paralegal or In-house Legal Specialist.

• Japanese language proficiency.

Employment Type: Part-Time (Approximately 20 hours per week)

Work Setting: On-site

Compensation: Up to $45 per hour, negotiable depending on experience (DOE)