Administrative Assistant 2

Description

People with disabilities, people of color, people in all protected classes, and formerly incarcerated people are encouraged to apply. Make a difference! We fight for the rights of people who have disabilities.... JOIN US! 

Equitable and Inclusive Hiring at Disability Rights California (DRC)

At Disability Rights California (DRC), we are committed to creating an equitable, accessible, and inclusive experience for all applicants. Below, we’ve outlined important details to ensure you feel fully supported throughout the hiring process.

Examples of reasonable accommodations include:

• American Sign Language (ASL) interpretation
• Alternative formats for interview materials (e.g., large print, Braille, digital files)
• Interview questions are provided prior to the interview
• Extended interview time
• A quiet or distraction-free interview setting
• Adjustments to the interview format for accessibility (e.g., pinning participants,)
• Assistance with reading or note-taking during interviews

If you require an accommodation due to a disability to complete this application OR you are experiencing issues submitting your application and accompanying materials, please e-mail: [email protected] . Please note: resume and cover letter are required. Incomplete applications will not be considered.

LOCATION:

Hybrid Remote - Sacramento and Los Angeles 

EMPLOYMENT STATUS:

Non-exempt; Regular; Full-time (37.5 hrs)

SALARY RANGE: 

$27.65– $30.22 hourly (Band 3) 

As part of our commitment to internal equity, salary offers are determined through a structured analysis that considers each candidate’s relevant education and years of substantially similar experience for the position. We review the candidate’s resume to assess relevant experience in relation to current employees in comparable roles. This process ensures our compensation decisions are fair, consistent, and aligned with organizational equity standards.

EXCELLENT BENEFITS

• 8% Match – 401K
• Health benefits (HMO options) 
• Additional Benefits: dental, vision, basic life insurance, short-term and long-term disability insurance, flexible spending accounts (medical, dependent care and commuter). Health Reimbursement Accounts for some HMO Plans. Pet Insurance, Employee Assistance Program, Teladoc 
• We offer ample vacation, Sick / Self Care time and holidays (including the last week in December) 
• We are a Public Service Loan Forgiveness (PSLF) - eligible employer.  

INTERNAL CANDIDATE ELIGIBILITY

• Regular employees 
• Meet the minimum requirements of the position for which they are applying  
• Employed for more than 6 months
• In good standing 

APPLICATION DEADLINE:

Open until filled. Applications should be received by (3 weeks from date of posting) to be considered for the first round of interviews. Resume and cover letter are reviewed and required. Incomplete applications will not be considered.

WHO WE ARE

Disability Rights California (DRC) defends, advances, and strengthens the rights and opportunities of people with disabilities.

DRC works for a world where all disabled people have power and are treated with dignity and respect. In this world, people with disabilities are supported, valued, included in their communities, afforded the same opportunities as people without disabilities, and make their own decisions.

DRC values all forms of human diversity. We are committed to a culture of belonging where all people are welcome. In order to be effective advocates for all people with disabilities, we must address discrimination in all its forms, including the unique challenges faced by people who experience the intersection of multiple systems of discrimination.

[DEPT/UNIT]

External Affairs Unit 

PURPOSE OF THE JOB

This position provides administrative and clerical assistance to the Communications, Events, Strategic Partnerships and Community Engagement (SPACE), and Public Policy staff members and projects. 

ESSENTIAL JOB FUNCTIONS 

Essential functions are the job responsibilities an employee must be able to perform, with or without reasonable accommodation. Administrative Assistant 2 essential functions include:

• Provide administrative and project support to External Affairs staff in the Communications, Events, SPACE and Public Policy Units.
• Support coordination for internal and external meetings, video conference calls, working groups, workshops, and events.
• Develop/transcribe/format/proofread/edit documents, correspondence, forms, report, presentations, and charts for multi-step projects. Ensure materials are ready ahead of time.
• Support the communications team in video production work, including accessibility requirements.
• Contact legislative offices to schedule meetings and/or collect bill information as assigned by DRC legislative staff.
• Coordinate accommodation request for Braille, CART, interpreter, transcribing, translator, document translations, or any disability-related accommodation request as needed for in-house or externally.
• Research, coordinate, and make arrangements for staff travel.
• Provide onsite logistical support for meetings, trainings, and events, as needed.
• Maintain event calendars, timelines, agendas, attendee lists, registration records, and related documentation.
• Employ discretion and protect sensitive and confidential information received and generated.
• Other duties as assigned.

Requirements

MINIMUM QUALIFICATIONS

EDUCATION AND EXPERIENCE:

(Applicants MUST meet EACH of the minimum qualifications to be considered for an interview.)

High school diploma or general education degree (GED); plus 1-2 years related experience and/or training; plus 

• One year of progressively responsible administrative or clerical experience.
• Proficient use of Microsoft Office Suite such as Microsoft Word and Excel. 
• Demonstrated experience performing detailed administrative work.
• Demonstrated time-management skills and the ability to quickly develop plus implement solutions to complex problems.
• Strong written and oral communications, including diplomacy/kindness, explaining 'the why,’ and concisely structured emails.
• Experience processing purchase orders, invoices, reimbursements, and other related administrative documents.
• Experience providing on-site event support.
• Familiarity with virtual platforms such as Zoom, Microsoft Teams, and Adobe.
• Demonstrated experience managing sensitive documents and information with discretion and maintaining confidentiality. 
• Prioritize conflicting needs; able to handle matters quickly; effectively reprioritize and handle multiple tasks and fluctuating deadlines.
• Work collaboratively as part of a team; to be flexible with changing situations; and to establish and maintain effective      working relationships with individuals in various offices and programs, and people outside the agency. 

DESIRABLE QUALIFICATIONS

(Applicants DO NOT have to meet any of the Desirable Qualifications to be considered for an interview.)

• Associate's (AA) degree in a related field from two-year college or technical school; or equivalent combination of experience and/or training.
• Experience organizing large virtual and/or in person meetings and events. 
• Experience or interest in the Communications field as it relates to this position. 
• Experience working with communications materials, including items for websites, video work, social media, and more.
• Communicate fluently and write effectively in Spanish or Asian language; and/or able to communicate using American Sign Language.
• Experience with record-keeping and compliance (data analysis/reporting). 
• Knowledge and demonstrated ability to create, edit, format, analyze and finalize documents for accessibility. 
• Experience coordinating with vendors, venues, caterers, contractors, speakers, and internal departments to ensure event requirements are met.
• Life experience as a person with a disability OR direct experience as a caregiver or family member of someone with a disability. 
• Experience working with and/or sensitivity to persons from ethnic, multi-ethnic and/or language distinct communities.
• Familiarity and/or extensive contacts with one or more of the following: homelessness, criminal justice, substance abuse or LGBTQIA2S+ communities.
• Experience working in a nonprofit, social justice, or legal services organization. 

TRAVEL REQUIREMENTS

Ability to travel infrequently for activities, such as training or outreach activities, up to 10% of the time.

WORKING CONDITIONS

The following describes general working conditions and requirements of the job, which can be performed with or without disability related reasonable accommodations. Duties will be performed in an office environment and remotely. Duties require regular communications over online platforms. Must be able to transport oneself to work-related meetings, training, and community events.

• Duties may require lifting and/or moving weights up to 10 pounds.
• Duties require effective and regular communication via online platforms. E-mail, and the ability to travel to meetings and events.