Company Secretary

At M&G, our purpose is to give everyone real confidence to put their money to work. With a heritage dating back more than 175 years, we have a long history of innovation in savings and investments, combining asset management and insurance expertise to offer a wide range of solutions.

Our two distinct operating segments, Asset Management and Life, work together to provide access to balanced, long-term investment and savings solutions.

Through telling it like it is, owning it now and moving it forward together with care and integrity; we are creating an exceptional place to work for exceptional talent.

We will consider flexible working arrangements for any of our roles and offer workplace adjustments to ensure you have the support you need to succeed in your role.

The Role:

The role is a permanent position to join a very busy team of three in the Corporate Secretarial (“CoSec”) function of M&G Luxembourg S.A. (“MGL”), one of Luxembourg’s largest and most complex Management Companies (ManCo).  The function provides company secretarial and corporate administration services for the ManCo, which is also an Alternative Investments Fund Manager (AIFM), and its governance bodies, plus a growing number of fund entities for which MGL is the appointed ManCo / AIFM.  The role is expected to ensure the CoSec function delivers best practice of corporate governance and company secretarial principles, while proactively evolving the capabilities and service to evolving regulations and themes that may affect the governance activities of the company and funds.   

Key responsibilities:

• Support the team to ensure the overall efficient operations of MGL’s Board, committees and funds under management (where appropriate), engaging with respective Chairs, Board members and committee members as necessary.
• A – Z of Board and Committee meetings, including:
  • convening, attending, taking / drafting minutes, and liaising with relevant stakeholders prior to finalising,
  • preparing and distributing Board and Committee packs;
  • maintaining and overseeing the matters arising produced from Boards and Committees, including liaising with action owners in a timely and professional manner to close out the matters arising
• To liaise with internal (and external, as appropriate) Board members, MGL Conducting Officers and other relevant stakeholders (both within MGL and across the M&G Group), as directed, in respect of compliance with regulations and corporate formalities.
• Support the maintenance of all corporate and governance records, documents, calendars and shareholder registers so that they are maintained to a high and organised standard at all times.
• To engage with and respond to queries of auditors, external administrators and relevant service providers.
• To engage with M&G Group stakeholders and functions, as necessary, and to ensure compliance with internal standards and frameworks.
• To support the appointment and resignation of Board members and their regulatory submissions for such positions.

Additional responsibilities:

• Contribute to projects and planning support for new fund entity and sub-fund launches with respect to the scope of CoSec responsibilities.

Skills and Experience:

• An excellent understanding of corporate governance standards and principles and specifically pertaining to ManCo, AIFM and Fund entities.
• A sound working knowledge of CSSF regulations (particularly 18/698), AIFMD, UCITS and other regulations relevant to the operations of a ManCo / AIFM.
• Six years or more working in a Company Secretary, Corporate Governance or equivalent role within the Asset Management industry.  Legal experience would be considered a plus.
• Proficiency with using usual corporate applications (such as the Microsoft suite) and ideally specialist applications/tools for corporate administration and secretarial activities.
• Strong verbal and written English.  Proficiency in French or German would be beneficial.
• A professional manner, with an ability to remain calm under pressure, to engage with a wide range of stakeholders and guide them on all matters related to Company Secretarial services.

At M&G, we strive to have a diverse workforce and an inclusive culture, underpinned by our policies and our employee-led networks that offer networking, support and development opportunities for the diverse communities our colleagues represent. We welcome applications from people of all backgrounds - across gender, ethnicity, age, disability, sexual orientation and more - including neurodivergent individuals, career returners and those with military service experience.