Company Secretary

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

For our business, for clients, and for you

Company Secretarial Team Manager
Role Location: Dublin, Ireland
Department: Corporate Solutions
Employment Type: Full Time Permanent 
 

The Role & Key Responsibilities : 
Apex IFS is looking for a highly motivated individual to manage our Company Secretarial team which service a diversified client base under a rigorous control framework. The team consists of 7 onshore team members and 5 offshore team members servicing approximately 900 legal entities. The role holder will be responsible for leading and motivating this team and managing the delivery of our company secretarial services.

This role holder will need to implement a framework and culture that clearly 
differentiates Apex from other players in the market. A key element of this role will be to demonstrate strong people management and development practices and implement a culture of autonomy and initiative in our team members whilst ensuring high quality services and efficiency in performance.

Responsibilities:
• To manage a company secretarial team of 4 -5 qualified/part -qualified company secretaries providing consistent quality services to agreed deadlines.
• Manage team resources in line with the Apex hybrid working policy to ensure 
continued service excellence .
• To work with the Senior Management to drive and manage the transformational efforts on the team to create a Company Secretarial Centre of Excellence.
• To develop a knowledge and understanding of the Company Secretarial services we provide, to identify further opportunities to sell those services and to develop other service offerings.
• Review and adapt procedures and processes to enable scalable growth of the team.
• To understand and anticipate changes to relevant treaties, laws, practices, and regulations to underpin the differentiated service delivery and identity and 
capitalise on fee opportunities with our internal and external clients in relation to these changes.
• Establish and maintain quality key internal and external relationships with a view to reaching and exceeding executive management and customer service 
expectations.
• To report on service delivery in the monthly performance metrics to the Senior Management Team, to ensure team accountability and service quality oversight.
• Establish and maintain sound motivational people management practices. Ensure employee development is aligned to business objectives and oversee and measure effective work processes and practices within the team.
• To ensure that the team is continually developing their expertise and maintain client and technical knowledge.
• Ensure the timely and accurate resolution of any internal or external issues and ensure effective open and clear communication processes are in place.
• Manage all related HR information, and compile and distribute departmental / functional / employee MI at pre -agreed intervals.

Skills Required :
• A Company Secretarial qualification is essential .
• A minimum of 3 years effective management experience in a professional 
environment .
• Ability to work effectively in fast paced, complex and dynamic work environment .
• Ability to prioritise and manage multiple tasks.
• Excellent interpersonal and leadership skills with an ability to communicate 
effectively (written & oral) at all levels .
• Excellent attention to detail & organisations skills and an ability to prioritise and manage multiple tasks under time pressure .
• Proven ability in embracing efficient use of systems & platforms .

What you will get in return:
• A genuinely unique opportunity to be part of an expanding large global business .
• Exposure to all aspects of the business, cross -jurisdiction and to working with senior management directly .

Additional information :
We are an equal opportunity employer and ensure that no applicant is subject to les

Disclaimer: Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.