- Location
- KPJ Healthcare University - Headquarters, Malaysia
- Type
- Full-time
- Department
- Operations
- Experience
- 2+ years
- Source
- Workday
Description
Job Description:
Procurement Operations
- Execute end-to-end procurement processes including sourcing, request for quotation (RFQ), evaluation, and purchase order issuance
- Ensure all procurement activities are completed within the required timeline and budget
- Coordinate with end-users to understand and fulfill purchasing requirements
Supplier Management
- Source, evaluate, and recommend suppliers in accordance with company policies
- Maintain and update the approved supplier database
- Monitor supplier performance in terms of quality, delivery, and service
Cost Management & Negotiation
- Negotiate pricing, terms, and contractual agreements with suppliers
- Identify opportunities for cost savings and value improvement
- Conduct market analysis to benchmark pricing and supplier competitiveness
Compliance & Governance
- Ensure all procurement activities comply with internal policies, procedures, and regulatory requirements
- Uphold integrity by preventing unethical practices including fraud, bribery, and conflict of interest
- Maintain proper documentation and audit trails for all procurement transactions
Purchase Order Administration
- Prepare and issue accurate Purchase Orders (PO) in accordance with the approval matrix
- Monitor PO status and follow up on deliveries to ensure timely fulfillment
- Resolve discrepancies related to pricing, quantity, or specifications
Inventory & Stock Control
- Assist in stock-taking activities as required.
- Monitor stock levels daily, especially fast-moving items, and alert the Purchasing Executive
before stockouts occur.
- Support the coordination between purchasing and students for uniform measurement activities.
Job Requirement:
Education
- Diploma in Business Administration, or a related field
Experience
- Minimum 2years of relevant experience in procurement or purchasing
- Experience with ERP or e-procurement systems (e.g., ARIBA) is an added advantage
Competencies
- Strong negotiation and vendor management skills
- Good analytical and problem-solving abilities
- High level of integrity and professionalism
- Effective communication and interpersonal skills
- Ability to manage multiple tasks and meet deadlines
Skills
ComplianceERPProcurementNegotiation
