Office Manager & HR Admin

Role Description:

The Office Manager will report to the group’s HR Director, based at the Herzliya office. 

The responsibilities will be as following: 

• Organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency, and safety.
• Plan and execute all the welfare and wellbeing activities of the group.
• Administrative assistance to all group’s CEOs and executives.
• Recruitment duties – Creating JD’s, job posting, screening CVs, conducting interviews, working with the hiring managers on the hiring processes, working with external placement agencies and head hunters on senior positions. (on a later stage)

 

We are looking for an energetic individual who loves wearing multiple hats.  Experienced in handling a wide range of administrative and executive support related tasks, able to work independently, and has a clear passion & sensitivity towards HR and welfare roles.  

 

Day-to-Day Responsibilities:

• Office upkeep: Handle storage, construction & maintenance, cleaning staff, responsible for maintaining a clean environment at all times
• Ordering: Maintaining and stocking of Food, Refreshments, Office Supplies
• Company events: Scheduling and handling of company outings, lunches, dinners and social events
• General HR: Planning holiday gifts to clients, birthday gifts to employees, office announcements
• Comm with the group’s Management: Meeting room requests, communications with property management, key fobs, building access
• Company swag - managing the stock, getting quotes and sending out to partners etc.
• Recruitment: Scan candidates, manage job postings, schedule interviews and contact candidates as needed
• Head Hunting & Sourcing – Experience with working on Premium LinkedIn accounts

Qualifications:

• Experience in working as an HR, Office Admin Manager – mandatory.
• Work experience as a wellness and culture company -facilitator - an advantage
• Excellent organizational, time management skills and ability to multi-task and prioritize work
• Great interpersonal skills and strong emotional intelligence
• Good verbal and written communication skills
• BA in Human Resources Management or relevant field Positive, energetic and team player – A must!
• High level of English!