Documentation Specialist

Description

 Imagine playing a key role with an award-winning and forward-thinking organization that manufactures critical components for aerospace and military aircraft. Earn an above-average compensation package that includes great pay and health insurance premiums 100% covered by the company. Experience exceptional job stability and fulfilling, exciting projects to work on while transforming to a World Class manufacturing facility
The Documentation Specialist will confirm revision levels and certifications are the most recent release.  Confirm all processes and documentation are accurate and completed in their entirety.  Verify inspection documentation material prior to product being shipped to the customer.  Gather documentation to provide to customer as needed. Essential Duties and Responsibilities·  Proficient use Microsoft Office Suite software and general use of a personal computer.·  Gather certifications and documentation required to accompany the certification package of finished goods.·  Preparing source documentation package for all parts required·  Preparing certifications for shipments after parts are sourced·  Scanning source documentation packages for these parts after parts are complete and shipped·  Gathering heat treat and other process certs from receiving department and requesting amended certifications as needed·  Gathering process certifications from various departments and requesting amended certifications as needed.·  Submitting certification packages to the customer using various methods·  Verifying all specifications and specification revisions are accurate·  Files documents and certifications to the correct destination.·  Perform other duties as required.
Key Roles

• Prepares source documentation and certifications accurately; attention to detail is the key to success in this role
• Checks documents for accuracy and saves and scans documentation for traceability
• Prepares shipping documentation and submits to the customer in accordance with their requirements (paper copies or online); Export control process
• Works well with internal and external customers/suppliers

Requirements

 To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education & Experience Requirements:

A High School diploma or general education degree is required, and at least one to three years’ experience of working in an office environment. Previous data entry is strongly preferred. Must be proficient in a Microsoft work environment.

Required Knowledge and Skills:

The employee must possess computer software and communication skills.

Attention to Detail

Multi-tasking skills

Ability to operate successfully in a fast-paced work environment

Supervisory Responsibilities

This job has no supervisory responsibilities. May be required to train and assist other employees.

Work Environment

The work environment characteristics described here are representative of those the employee encounters while performing the functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently exposed to an office environment.

Safety and Policy Practices

The employee in this job must be knowledgeable in regard to the safety policies and procedures of the Company as described in the Company safety manual.  The employee must adhere to all said policies and procedures while supporting the goals and objectives of the organization and recognize the Company’s need to achieve its business objective.