- Salary
- $45k – $52k/yr
- Location
- Knoxville, Tennessee, US
- Type
- Full-time
- Department
- Operations
- Source
- BetterTeam
Description
Join Our Team: HR & Operations Coordinator
Help Build the Foundation of a Growing Company
At Admiral Communities, we're not just managing properties—we're creating thriving communities and building a company driven by excellence, accountability, and growth.
We're looking for a highly organized, detail-oriented HR & Operations Coordinator who thrives in a fast-paced environment and enjoys wearing multiple hats. This role is perfect for someone who loves keeping people, projects, and processes moving forward while making a meaningful impact across the organization.
If you're energized by solving problems, supporting teams, improving processes, and ensuring nothing falls through the cracks, we'd love to meet you.
What You'll Do:
As our HR & Operations Coordinator, you'll serve as a key support partner to our corporate team, community managers, regional leadership, and employees across our growing portfolio.
People & Human Resources:
- Coordinate recruiting activities, including job postings, applicant tracking, interview scheduling, and candidate communication.
- Support onboarding and ensure every new hire has a smooth and successful start.
- Maintain employee records, HR documentation, personnel files, and compliance-related paperwork.
- Track PTO requests, employee status changes, and other workforce updates.
- Assist with employee communications, training coordination, and organizational documentation.
- Support performance review administration and employee follow-up initiatives.
- Help maintain confidentiality and accuracy across all HR processes.
Operations & Administrative Support:
- Serve as a central point of support for employees, applicants, tenants, vendors, and internal teams.
- Manage incoming communications, mail processing, filing systems, and corporate office administration.
- Assist leadership with scheduling, documentation, project coordination, and operational follow-up.
- Keep critical records organized, accurate, and easily accessible.
Project Management & Process Accountability:
- Monitor Asana daily to ensure projects, recurring tasks, and operational initiatives remain on track.
- Follow up with team members and vendors regarding deadlines and deliverables.
- Identify bottlenecks and escalate high-priority issues when necessary.
- Help maintain accurate task assignments, project templates, and workflow systems.
Auditing & Continuous Improvement:
- Conduct recurring audits of HR files, operational records, vendor documentation, tenant files, and internal systems.
- Identify missing documentation, inconsistencies, and process gaps.
- Prepare audit reports and recommendations for leadership.
- Contribute to process improvements that enhance efficiency, accountability, and consistency.
Property, Tenant & Vendor Support:
- Maintain accurate tenant, property, and vendor records within company systems.
- Assist with lease processing, tenant documentation, move-ins, move-outs, and compliance requirements.
- Support vendor onboarding, insurance tracking, W-9 collection, and compliance monitoring.
- Help coordinate documentation related to home sales, leasing, and resident services.
Financial & Invoice Processing Support:
- Process vendor and contractor invoices accurately and efficiently.
- Ensure proper coding, routing, and approval workflows.
- Track outstanding invoices, documentation, and approvals.
- Support financial accuracy through strong attention to detail and follow-through.
What Success Looks Like: You'll excel in this role if you:
- Keep projects organized and moving forward.
- Ensure employee, tenant, vendor, and property records remain accurate and complete.
- Consistently follow up on outstanding tasks and deadlines.
- Identify issues before they become problems.
- Deliver exceptional support to employees, residents, vendors, and leadership.
- Maintain high standards of confidentiality, accuracy, and accountability.
What We're Looking For:
Preferred Qualifications:
- College degree preferred, but not required.
- Experience in human resources, administrative support, operations coordination, property management, project coordination, auditing, or a related field.
- Familiarity with Microsoft Office, Google Workspace, and office management systems.
- Experience with Rent Manager, Asana, or similar software is a plus.
- Strong organizational skills and exceptional attention to detail.
- Ability to manage multiple priorities in a fast-paced environment.
- Excellent communication and follow-up skills.
- Strong problem-solving abilities and an auditing mindset.
- Professional, dependable, proactive, and team-oriented.
Requirements:
- Valid driver's license.
- Ability to successfully pass a background check.
Why Admiral Communities?
At Admiral Communities, you'll join a collaborative team that values integrity, accountability, and continuous improvement. You'll have the opportunity to make a meaningful impact while helping support the growth of a company that's actively expanding and investing in its people.
We Offer:
- Competitive compensation based on experience.
- Paid Time Off and company holidays.
- 401(k) retirement plan.
- Professional development and ongoing training.
- Supportive leadership and collaborative culture.
- Opportunities for growth and advancement
Ready to Grow With Us?
If you're passionate about organization, people, operations, and making a difference behind the scenes, we'd love to hear from you.
Apply today and become part of the Admiral Communities team.
Admiral Communities is an Equal Opportunity Employer and is committed to creating an inclusive workplace for all employees.
Skills
ComplianceProject Management
