Manager, Travel & Expense Program

Overview

Find a Better Way...

 

...to use your skills and experience.

This is the time to let your talent come to life. To maximize your knowledge and use it for the greater good. To work with the best professionals using state-of-the-art technology, and improve lives with your innovative ideas and ambitious dreams. Find a better way: the Sysmex Way.

 

...to improve the lives of others.

Headquartered in Kobe, Japan, Sysmex is located in Lincolnshire, Illinois. Renowned worldwide for the very finest in quality, innovative diagnostic equipment and information-management systems, we apply science to enhance the quality of life on a global scale. Our agile, resourceful team is committed to realizing critical breakthroughs in laboratory diagnostics, information technology, workflow analysis and life sciences for the clinical laboratory.

 

...to build a promising future. 

Responsibilities

We currently have a great opportunity available for a Travel & Expense Program Manager.

The Travel & Expense Program Manager provides strategic leadership and oversight of the organization's Travel & Expense (T&E) program across the Americas region (North and South Americas), driving operational excellence, policy governance and compliance, cost optimization, and continuous improvement. This role is responsible for enhancing program effectiveness through data-driven insights, cross-functional collaboration, and the implementation of best practices that improve employee experience and support business objectives.

 

Essential Duties and Responsibilities:

Oversee and enhance the organization's regional Travel & Expense (T&E) program, ensuring efficient operations and positive employee experience.

Serve as the subject matter expert for T&E policies, systems, controls, and compliance, maintaining and updating the T&E Policy to align with company guidelines, regulatory requirements, and industry best practices.

Partner cross-functionally with procurement, internal stakeholders, and service providers to manage performance, support contracts, resolve operational issues, and maximize rebates.

Develop, analyze, and deliver operational, financial, and performance reporting for FP&A, senior leadership, and other stakeholders, including KPI tracking, spend analysis, trend reporting, and policy compliance.

Identify process improvement opportunities through analysis of expense data, policy exceptions, and operational performance, implementing enhancements to strengthen efficiency and controls.

Oversee the accuracy and maintenance of T&E-related documentation, internal resources, and system processes to ensure timely processing and reporting.

Develop and deliver training, onboarding, and communications related to T&E policies, systems, and processes, providing ongoing guidance and support for expense processing and policy compliance.

Support internal and external audits by responding to audit requests.

Stay current on industry trends, emerging technologies, and best practices to continuously enhance the organization's T&E program.

Other duties as assigned.

Mental/Cognitive Requirements: Moderate cognitive demands- Requires sustained attention, ability to prioritize tasks, and adapt to changing conditions. Involves interpreting information, solving problems, and making routine decisions.

Percentage of Travel: Occasional (11–25%)

Qualifications

• Bachelor’s degree in business administration, hospitality, or related field.
• 7+ years of experience in corporate travel management, preferably in a global or enterprise environment.
• PMP, GBTA Global Travel Professional (GTP), or equivalent certifications a plus.

• Strong knowledge of travel industry tools and platforms (e.g., Concur), experience with FinTech is a plus.

• Proven experience in vendor negotiation, policy development, and program analytics.

• Excellent communication, project management, and stakeholder engagement skills

• English (verbal and written)

• Experience with ERP software required (SAP preferred).

• Excellent computer skills with Microsoft Office (Word, Excel, PowerPoint).

• Knowledge of Concur or fintech T&E platforms is a plus

Sysmex is proud to be an EEO/Affirmative Action employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, age, sex, sexual orientation, gender identity or expression, color, religion, national origin, genetics, disability status, protected veteran status or any other characteristic protected by law. We maintain a drug-free workplace and perform pre-employment substance abuse testing.