Facilities Coordinator

• Ensure safe, productive and sustainable workplaces across NZTA  
• Manage facilities and contractor relationships across multiple sites  
• Be part of a collaborative and high-performing support team  
• Location: Auckland  (for Upper North Island offices)  
• This position is office based  

Te Whiwhinga mahi | The opportunity  

We’re looking for a Facilities Coordinator to provide key support to the Support Services Manager to ensure our corporate office facilities are maintained to a high standard. In this role, you’ll manage contractor relationships, oversee maintenance activities, and ensure compliance with health, safety, and security standards - contributing to the smooth running of our Office. 

You’ll work closely with our NZTA Corporate Property, Health Safety & Wellbeing, and Security partners to provide on-the-ground support and oversight for maintenance works, development projects and office moves.  

You’ll provide local facilities support across multiple sites, requiring regular travel between offices in your region. As a valued team player, you’ll also provide back up Workplace support as required, reflecting our commitment to Kotahitanga – working as one.  

Key responsibilities include:  

• Ensure our office environments are maintained to a high standard  
• Work with contractors, service providers and suppliers, overseeing activities and ensuring agreed standards at met  
• Initiate ordering, purchasing or quotes for work or supplies and validate completion.  
• Support the development of facilities management plans and schedules for sites.  
• Provide accurate and timely reporting on facilities-related metrics.  
• Work closely with our Corporate Property partners, and build and maintain strong relationships with our NZTA staff, subtenants and other building occupants  
• Work in partnership with NZTA Health Safety & Wellbeing, and Security teams and other partners to ensure facilities meet relevant requirements.  
• Contribute to the development and improvement of consistent facilities management practices.  
• Provide support and cover for other workplace support functions as required.  

We are seeking to appoint at a salary between $69,606 - $77,340 of the band, commensurate with skills and experience.  

You will find out more about the role here: Position Description  

Ko koe tēnei | About you  

To be successful in this role, you will bring:  

• Understanding of building maintenance, office operations, and supplier management.  
• Previous experience in facilities, property, or a related field. Experience in planning office moves or minor fit-outs is a plus.  
• Sound knowledge of health and safety, and security practices related to office environments and service and trade contractors.  
• Strong relationship and stakeholder management skills, with experience in contractor relationships.  
• Confident, organised, and able to manage competing demands with practical judgement  
• Proficient in Microsoft Office and confident handling administration tasks.  
• Clean, full NZ driver licence, and the ability to travel confidently to office sites across the region  

You will demonstrate knowledge of, or a willingness to gain an understanding of Te Ao Māori and promote tikanga and Te Reo Māori. You will also have knowledge of, or a willingness to gain an appreciation of Te Tiriti o Waitangi (the Treaty of Waitangi) as it applies in the public service.  

Mō mātou | About us  

You’ll be part of the Te Ama – Commercial and Corporate group, which provides essential business planning, financial, legal, and corporate services to support NZTA Waka Kotahi’s performance. The Support Services Team plays a key role in enabling the organisation to operate efficiently and effectively.  

Ka whiwhi koe i te aha | What you will get in return  

At NZTA Waka Kotahi, we offer a competitive salary and benefits package, including:  

•  Five weeks annual leave  

• Income Protection and Critical Illness Insurance for permanent employees  

• A supportive and inclusive workplace culture  

Me pēhea te tuku tono | How to apply