Parts Administrator

The Parts Administrator will be responsible for daily monitoring, tracking, and maintaining of all inventories, purchase orders, and invoices. The Parts Administrator will provide recommendations to improve and streamline the inventory process to better service customers while staying in compliance with Company policies and procedures, and with all federal/state regulations.

 

Key Responsibilities:
• Manage inventory control system to ensure necessary equipment and part levels are maintained and purchases are within budget
• Receive and label inventory appropriately; ensure inventory area is well maintained and organized systematically and physically
• Perform physical count of inventory including cycle counts and reconcile actual stock count
• Maintain all aged inventory, collections and returns
• Perform monthly, quarterly, and annual audits
• Order parts and materials through Company internal system
• Meet with vendors to evaluate price, availability, and services offered on new products
• Obtain quotes for purchases
• Handle warranty parts, process, and documents
• Process all vendor repair orders, purchase orders, and invoices; identify solutions, investigate disputes, and process corrections
• Expedite parts and services as needed to support production
• Ensure products received are in accordance with purchase order specifications
• Adhere to company standards, policies, and procedures
• Comply with Environmental compliance, energy savings, and recycling Requirements:
• Recommends to Maintenance Manager a course of action for cost savings initiatives and provides insight to material purchasing
• Perform other job responsibilities as assigned


Requirements:
• High School diploma or GED
• Valid Driver’s License
• Two (2) or more years of inventory control or parts management experience
• Microsoft Office experience

Knowledge, Skills & Abilities
• Excellent attention to detail, problem-solving, and decision-making skills
• Ability to communicate effectively with internal and external customers 
• Strong work ethic, demonstrating integrity and trust
• Ability to be a self-starter capable of working effectively in a fast-paced, team environment 
• Ability to read, write, and comprehend reports and associated documents 
• Ability to understand and follow oral and written instructions 
• Ability to prioritize workload and meet time sensitive deadlines 
• Ability to exert muscle force to lift, push, pull or carry objects up to 50 pounds
• Ability to coordinate two or more limbs (for example: two arms, two legs, or one leg and one arm) while sitting or standing 
• Ability to make simple and repeated movements of the fingers, hands, and wrists 
• Flexibility to accept and adapt to change as well as the commitment to seek continuous improvement 
• Knowledge of applicable state/provincial and federal regulations 
• Knowledge of proper lifting techniques

Working Conditions:
The Parts Administrator may work in various weather conditions. May be exposed to unpleasant sights and smells, such as exhaust fumes, gasoline, diesel fuel, and other dangerous and/or toxic substances or chemicals. Working around moving parts/objects, vehicles, machinery with moving parts.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job:
• Employee is regularly required to talk, hear, listen, sit and stand
• Continuous walking, standing, sitting, climbing, carrying, stooping, bending, kneeling, reaching, lifting, grasping/gripping, and pushing/pulling
• Work utilizing personal protective equipment, including hearing protection, safety-toed boot, utility gloves, reflective vest, hearing and eye protection, hard hat, etc.
• Ability to lift files, open filing cabinets and bend or stand on a step stool as necessary
• Physical ability to lift at least 50 pounds as needed

 

We thank you for your interest. Only those selected for an interview will be contacted.

GFL is committed to equal opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. If you are interested in applying for employment and need special assistance or an accommodation to apply for a posted position, please contact [email protected]

Please note that GFL does not provide visa sponsorship for this position. Valid work authorization in the country where the job is located is required. Successful candidates will be required to provide valid documentation confirming their eligibility to work in the country where the job is located prior to their start date.

This hiring process may utilize machine-based systems to assist in screening and assessing applicants. Final selection decisions are made by our recruitment team.