HR Generalist

Key Responsibilities:

• Ensure staff adherence to Security, Health, Safety and Environmental procedures.
• Ensure staff data in the HRMS (e.g. D.A.T.E) are accurate and up to date.
• Preparing and filing court documents i.e. plaints, written statements, counter claims and preparation of company witnesses and evidence.
• Oversee the compliance of company code of conduct and related administrative policies.
• Manages disputes arising from labour relations.
• Ensure onboarding programs, confirmations, change of titles, and contracts are acted on time.
• Represent the company at CMA and any other courts.
• Provide training and support to operational leaders on staff engagement issues.
• Reconciliation of general employees’ payroll.
• Manage employee’s sickness tracking tool.
• Manage Loan Board issues.
• Lead, plan and manage HR administrative activities.
• Manage headcount reporting through DCM, Heatmap, and Labour relations.
• Assist preparing monthly HR report for management.
• Plan and organize employee engagement programs.
• Plan and coordinate departmental meetings.
• Work with Planning team to ensure accuracy of staff data and gaps.
• Oversee the welfare of staff – organize health sensitization/awareness trainings.
• Address absenteeism challenge with operational leaders.
• Work closely with training to ensure that all staff attend training as planned.
• Ensure that all employees are provided with proper PPE, and they are utilized appropriately. 
• Collaborate with finance to manage the procurement of staff uniform.
• Oversee that all social scheme issues and staff welfare are properly handled and managed.
• Oversee implementation of exit protocols.
• Coordinate and handle disciplinary issues.
• Assist in the recruitment process solely ensuring that vetting, reference, and background checks are dutifully performed prior to an employee engagement or confirmation to the post.
• Assists the HR Manager in all personnel related issues, including meeting with departmental staff
• representatives, discussing, and proposing solutions on variety of subjects relating to staff welfare and conditions of work. 
• Organizes, gathers, and maintains statistics and prepares reports on personnel matters as required.
• Prepare quality HR quarterly and year end reports within stipulated time frames for review by Human Resource Manager.
• Champion sport and recreational activities within the company.

Requirements:

• Degree in Human Resources Management (HRM) or Social Sciences.
• At least 3 years of experience directly related to the duties and responsibilities specified.
• Knowledge of the legal system/framework of URT.
• Strong knowledge of labour laws (Employment and Labour Relations Act 2004, The Employment and Labour Relations (Code of Good Practice) Rules, 2007, the Labour Institutions (Mediation and Arbitration) Rules, 2007, the Labour Institutions and Code of Conduct for Mediators and Arbitrators Rules, 2007 and the Labour Institutions (Mediation and Arbitration Guidelines) Rules, 2007).
• Strong interpersonal and communication skills and the ability to work effectively within a diverse workplace.
• Ability to use independent judgement and to manage and impart confidential information.
• Ability to investigate and analyse claims information and to draw conclusions.
• Advanced analytical, evaluative, and objective critical thinking skills and the ability to effectively summarize and present information.
• Listening skills as well as the ability to understand people's background and motives.