Legal Administrator

Department: Litigation

Employment Type: Permanent - Full Time

Location: Jersey

Description

Key Responsibilities

• Providing a full administration and support service to fee earners – to include relaying messages, managing email inboxes, diaries and appointments as required.
• Taking responsibility for a range of tasks and projects focused on streamlining the efficiency of the team across all aspects of data management.
• Assisting with arranging local business development events and off-island trips, which may include arranging travel, accommodation and setting up meetings.
• Arranging all practical aspects around client meetings/conference calls and so forth including preparing meeting rooms and welcoming clients.
• Working closely with those responsible for client take-on to ensure all new matter opening documentation is completed and accurately set up in the systems, and pro-actively ensuring the file continues to be managed correctly. 
• Assisting with the preparation of documents and reports, checking for accuracy and assisting with proof-reading.
• Printing, scanning and collating legal documents.
• Assisting with Court bundling (both hard and "e" copies).
• Liaising with the Court and Court Offices on behalf of fee earners.
• Undertaking inputting of monthly billing, WIP lists and processing expense claims and fee earner time entries.
• Carrying out searches in a prompt and efficient manner.
• Working flexibly as a team member with the department to ensure there is support cover throughout the working week to meet the client needs. 
• Providing administrative support to the team's marketing plans
• Providing general administrative and operational support to ensure the smooth running of the team
• Providing cover and additional administrative support to the Executive Assistant for the leadership team during periods of increased workload and annual leave.   
• Carrying out any legal administrative work, projects/tasks as required by the Partners, Office Manager, Executive Assistant or other fee earners. 

Qualifications

• Ideally a graduate, or at least educated to A level or equivalent with strong grades
• An administration or secretarial qualification would be advantageous

• Prior experience in a professional services firm, ideally within a legal environment but this is not essential
• Confident and competent IT user with a sound working knowledge of MS Office to include Word, Excel, PowerPoint and Outlook
• Experience of document management systems would be advantageous
• Excellent typing and formatting skills
• Highly organised with the ability to multi-task and prioritise tasks
• Willingness and ability to learn 

Competencies

• Team spirit and flexibility to share workload and support the administration team  
• Good initiative to support fee earners, resolve issues and to work independently with appropriate supervision
• Enthusiasm, drive, flexibility, initiative and the ability to be pro-active 
• A calm and proactive approach even when under pressure and managing deadlines
• Accuracy and a good eye for detail
• A confident communicator in all forms

• Behave in a manner in keeping with our core culture and values.
• Adhere to all policies, procedures and regulations including those around anti-money laundering and terrorist financing.
• Commit to fulfilling any personal CPD requirements and continually developing your skills and knowledge.