Student Associate – Digital Collections Services

Job Posting Title:

Student Associate – Digital Collections Services

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Hiring Department:

Harry Ransom Center

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

12.5

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FLSA Status:

Non-Exempt from FLSA

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Earliest Start Date:

Oct 01, 2026

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Position Duration:

Expected to Continue Until Jul 31, 2027

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes:

The Ransom Center is an internationally renowned humanities research library and museum at The University of Texas at Austin. Its extensive collections provide unique insight into the creative process of writers and artists, deepening our understanding and appreciation of literature, photography, film, art, and the performing arts. Visitors engage with the Center's collections through research and study, exhibitions, publications, and a rich variety of program offerings including readings, talks, symposia, and film screenings.

The Ransom Center encourages discovery, inspires creativity, and advances understanding of the humanities for a broad audience through the preservation and sharing of its extraordinary collections.

Purpose:

The Student Associate will be responsible for digitizing materials from the Ransom Center collections and creating database records using prepared metadata. The successful candidate will work independently with moderate supervision. Performance will be evaluated based on productivity, quality, and reliability.

Responsibilities:

The Digital Collection Services will provide detailed training on using Phase One digitization equipment (RGC180), Capture One software, and an overview of the digital imaging database:

• Digitize collection materials, including flat and bound materials and photographs, to established standards using imaging capture equipment. 

• Process images using appropriate software such as Photoshop and Capture One. 

• Enter metadata into the database. 

• Page books from the HRC stacks. 

• Perform other duties as assigned. 

Required Qualifications:

• Students must be enrolled at the University of Texas at Austin

• Strong communication and observation skills

• Ability to work both independently and collaboratively

• Detail‑oriented with strong organizational and time‑management abilities

To be eligible for the Student Associate position for summer, one must be enrolled in at least six semester hours during the previous Spring semester.

Preferred Qualifications:

• Ability to work independently and solve problems. 

• Strong organizational skills and detail-oriented. 

• Familiarity with handling fragile library, archival, and museum materials. 

• Experience with digital cameras or other digitization equipment and software. 

Salary:

$16.00 per hour

Working Conditions:

• Required to perform foot patrols of interior exhibition gallery space for periods of up to 13 hours per week.

Work Shift:

• 12.5 hours per week, Monday through Friday, between 9 a.m. and 5 p.m. Hours will be arranged based on the student's schedule and availability, while accommodating equipment availability and the digitization lab's needs. 

Required Materials

• Resume/CV

• 3 work references with their contact information

• Letter of interest

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Employment Eligibility:

Please confirm your eligibility for this position here: http://www.utexas.edu/hr/student/student_non-acad_employment.html#cond_SNAEmp

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Retirement Plan Eligibility:

Students in this position may choose to enroll in the UTSaver voluntary retirement programs.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.