Executive Assistant to SVP, U.S. Policy and Government Affairs

At Bristol Myers Squibb, our employees often ask, “Who are you working for?”—a question that fuels collaboration, accountability, and urgency in our work. Our purpose-driven culture inspires us to discover, develop, and deliver innovative medicines to prevail over serious diseases. We offer uniquely interesting and meaningful work, opportunities for growth, and a supportive environment that values inclusion, wellbeing, flexibility, and comprehensive benefits. This is work that transforms the lives of patients, and the careers of those who do it.

Summary

The Executive Assistant to SVP, U.S. Policy and Government Affairs, provides administrative and office management support to the SVP, U.S. Policy and Government Affairs (USPGA) and BMS’ Washington, DC office. The successful candidate will be responsible for accomplishing diverse and complex administrative tasks in a fast-paced, rapidly evolving environment, while working with a broad range of internal stakeholders and senior leaders across Global Policy and Government Affairs, USPGA and other key business functions.

Specific administrative assignments will include proactive and heavy calendar management, meeting scheduling, travel booking, preparing/processing expense reports and supporting internal budget processes. On the office management front, duties will include stocking and ordering supplies, developing coverage plan for staffing reception desk, overseeing use of office space, including conference room booking and desk space, planning and executing in-office meals, supporting event/meeting logistics, organizing consistent data management procedures (e.g., use of OneDrive, Teams, etc.), providing on-boarding assistance to new staff, and coordinating with corporate functions (BMS IT/AV services team, security, real estate and building management).

The scheduling piece of the role is significant and high profile, including senior corporate leadership, USPGA leadership team, other internal/external partners and stakeholders (e.g., trade associations, Members of Congress, Administration, among others). The Executive Associate is expected to collaborate and cooperate with other EAs across the company to support the SVP and organization effectively and should demonstrate a polished and professional demeanor in all internal and external interactions.

The office management portion of this role is also important, as it supports a quickly growing and evolving team at a critically busy and unique time for the biopharmaceutical industry.

Preferred Skills

• Anticipate needs of manager; take appropriate steps with minimal supervision to produce accurate and timely outcomes.
• Adhere to T&E policies, including booking travel arrangements (domestic & international) and monthly reconciliation of business expenses and BMS internal corporate policies for accurate and compliant reporting of expenses.
• Ensure SVP’s preparedness for meetings (e.g., assemble meeting materials, assisting with PowerPoint presentations, preparatory meetings with key stakeholders & pre-reads)
• Exhibit a willingness to assist and support others while balancing work demands.
• Escalate decision-making when appropriate.
• Interface appropriately with BMS senior executives/matrix team members and collaborate effectively with both leadership team administrative staff.
• Represent team in a professional manner in engagements with external organizations.
• Handle confidential information with discretion and demonstrate diplomacy/good judgment in sensitive situations.
• Prepare to adapt to constant change and quickly course correct when necessary in a rapidly evolving environment.
• Exhibit a positive work attitude, high productivity and a collaborative approach with other employees across the company.

Requirements

• Successful candidate must possess 8-10 years of administrative experience, primarily supporting a government affairs/policy executive.
• Experience as a scheduler or similar in a Hill or Agency office may also be appropriate.
• Bachelor’s degree preferred.
• Strong interpersonal skills in dealing with all levels of management (internal and external).
• Excellent verbal and written communication skills.
• Proven ability to handle sensitive information with confidentiality, discretion & good judgment.
• Adapts easily to new learning situations, knows how to set priorities, is very proactive, reliable, and accountable, and works with limited supervision.
• Strong attention to detail.
• Must be comfortable working with new tools and technologies including web-based and digital communications tools.
• Maintains professional and technical knowledge by remaining current with BMS continuous learning modules.
• Highly proficient in Microsoft Office Suite; including but not limited to Outlook Calendar and Email, Teams, SharePoint, Excel, Word, and PowerPoint.

#LI-Hybrid

We hire for skills and capabilities, not just credentials – if this role excites you, but doesn’t perfectly match your resume, we encourage you to apply anyway.

Compensation Overview:

Washington DC - US: $74,630 - $90,434

The starting pay range(s) listed above is for full-time employees (FTE). You may also be eligible for additional discretionary incentive cash and stock opportunities. We determine starting pay thoughtfully – carefully considering the nature of the role, required skills, work location, schedule and the knowledge and experience you bring. Final compensation is guided by pay equity principles and applicable employment laws. Compensation programs are reviewed on an ongoing basis and may be adjusted over time to reflect evolving market factors, and individual, team or Company performance.

Benefits:

Subject to the terms and conditions of the applicable plans then in effect, you may be eligible to participate in our comprehensive benefit plans – including wellbeing support, retirement and financial protection benefits, and insurance offerings (medical, dental, vision, life and disability).

U.S.-based exempt employees are eligible for Flexible Time Off (FTO), which provides paid time off without a set accrual limit, subject to manager approval, along with 11 paid company holidays each year.

Non-exempt employees, RayzeBio employees, and employees located in Puerto Rico receive 160 hours of paid vacation annually for new hires (subject to manager approval), 11 paid company holidays, and 3 optional holidays.

Depending on eligibility, employees may also have access to additional time-off benefits, including paid sick leave, up to two paid volunteer days per year, summer hours flexibility, and leaves of absence for medical, personal, parental, caregiver, bereavement, or military needs. Eligible employees also enjoy an annual Global Shutdown between Christmas Day and New Year's Day.

U.S.-based job seekers can explore full benefit offerings at https://careers.bms.com/benefits

How We Work

Where you work matters – because collaboration, innovation and patient impact happen in many settings. Our roles are structured across four work models: site-essential, site-by-design, field-based and remote-by-design. The model assigned to this role is based on its core responsibilities. Learn more at https://careers.bms.com/ways-of-working.

Supporting People with Disabilities

BMS is dedicated to ensuring that people with disabilities can excel through a transparent recruitment process, reasonable workplace accommodations/adjustments and ongoing support in their roles. Applicants can request a reasonable workplace accommodation/adjustment prior to accepting a job offer. If you require reasonable accommodations/adjustments in completing this application, or in any part of the recruitment process, direct your inquiries to [email protected]. Visit careers.bms.com/eeo-accessibility to access our complete Equal Employment Opportunity statement.

Candidate Rights

BMS will consider qualified applicants with arrest and conviction records, pursuant to applicable laws in your area.

For roles based in Los Angeles County only: If you live in or expect to work from Los Angeles County if hired for this position, please visit this page for important additional information: https://careers.bms.com/california-residents/

Data Protection

We will never request payments, financial information, or social security numbers during our application or recruitment process. Learn more about protecting yourself at https://careers.bms.com/fraud-protection.

Any data processed in connection with role applications will be treated in accordance with applicable data privacy policies and regulations.

If this posting is missing required information required by local law or incorrect, contact BMS at [email protected] the Job Title and Requisition number. Do not send application-related inquiries to this email. To check your application status, please login to your Candidate Home Account.

R1606953 : Executive Assistant to SVP, U.S. Policy and Government Affairs