HR Trainee

HR Trainee

Job Description

Join the team behind iconic brands like Huggies®, Kleenex®, Cottonelle®, Scott®, Kotex®, Poise®, Depend®, and Kimberly-Clark Professional®. At Kimberly-Clark, it's all here for you, innovation, growth, and the chance to make a real impact.

You're not the person who will settle for just any role. Neither are we. Because we're out to create Better Care for a Better World, and that takes a certain kind of person and teams who care about making a difference. Here, you'll bring your professional expertise, talent, and drive to support a critical global HR data quality initiative while developing valuable experience in HR Operations, Compliance, Data Governance, and Process Excellence.

In this role, you'll help us improve data quality, strengthen compliance processes, and support employees across the globe. It starts with YOU.

About the Role

The HR Trainee will support the Global Process Excellence team on the Visa & Right-to-Work Data Project. The role focuses on the reconciliation, validation, and maintenance of employee data across Workday, ServiceNow, and other supporting systems.

This position requires reviewing and validating employee records, identifying discrepancies, updating HR systems accurately, maintaining audit-ready documentation, and coordinating with employees and internal stakeholders to resolve data gaps. Working within defined procedures and guidelines, the successful candidate will build strong foundations in HR systems, HR compliance, data governance, and process improvement while contributing to a high-visibility global initiative.

Led by Purpose. Driven by You.

Key Responsibilities

Employee Data Reconciliation & Validation

• Review employee records in Workday and cross-reference information with ServiceNow and other approved data sources.

• Validate personal information, nationality details, visa records, passport information, immigration documentation, and Right-to-Work data.

• Identify discrepancies, missing information, or data inconsistencies and take appropriate action to resolve them.

• Ensure all updates made in HR systems are accurate, complete, and compliant with established standards.

• Maintain auditable trackers and appropriate documentation to support project governance requirements.

Data Quality & Compliance

• Handle confidential and sensitive employee information with a high degree of professionalism and integrity.

• Follow standard operating procedures, checklists, and established process controls.

• Ensure data quality, consistency, and compliance with internal policies and regulatory requirements.

• Escalate complex exceptions, recurring issues, or unresolved discrepancies to appropriate stakeholders.

• Avoid assumptions when reviewing records and ensure all decisions are supported by documented evidence.

Stakeholder Coordination

• Collaborate with internal HR teams and other business stakeholders to obtain missing data and documentation.

• Proactively follow up on outstanding actions to ensure project timelines and deadlines are met.

• Support issue resolution by coordinating across multiple teams and maintaining clear communication.

Reporting & Process Improvement

• Provide regular status updates on completed records, open items, risks, and project blockers.

• Support process improvement initiatives by identifying opportunities to improve accuracy, efficiency, and user experience.

• Participate in testing activities, process documentation updates, and data validation exercises.

• Assist with automation initiatives and contribute ideas to improve operational effectiveness.

• Support additional HR operational and project-related activities as required.

Qualifications & Experience

Required Qualifications

• MBA / PGDM in Human Resources, HR Analytics, Finance, Business Administration, or a related discipline.

• Strong planning, organizational, and prioritization skills.

• Excellent attention to detail and commitment to accuracy.

• Strong analytical and problem-solving capabilities.

• Ability to manage multiple activities and deadlines effectively.

• Good written communication and documentation skills.

• Comfortable working with technology, digital platforms, and new systems.

• Ability to work independently while adhering to defined processes and controls.

• Foundational understanding of the employee lifecycle, including:

  • Hiring

  • Promotions

  • Transfers

  • Leave of Absence

  • Terminations

  • Employee Data Management

Preferred Qualifications

• Exposure to HR Operations, Benefits, Total Rewards, or Shared Services environments.

• Familiarity with Workday and/or ServiceNow (SNOW).

• Experience using AI-enabled productivity tools for analysis, documentation, or process improvement.

• Working knowledge of Microsoft Excel, PowerPoint, and other web-based applications.

• Interest in HR systems, data governance, automation, and continuous improvement.

Required Skills & Competencies

• Strong attention to detail and accuracy

• Analytical mindset with strong data interpretation skills

• Effective stakeholder management and follow-up abilities

• Excellent organizational and time management skills

• High level of confidentiality and professionalism

• Process-oriented approach to work

• Learning agility and adaptability

• Proactive problem-solving capabilities

• Strong written communication and documentation skills

• Collaboration and teamwork

What You'll Gain

• Exposure to global HR systems and processes

• Hands-on experience with Workday and ServiceNow

• Experience in HR compliance and data governance

• Opportunity to work on a global strategic project

• Development of analytical, reporting, and process improvement skills

• Experience working with cross-functional and international stakeholders

• Exposure to automation and digital transformation initiatives within HR

To Be Considered

Click the Apply button and complete the online application process. A member of our recruiting team will review your application and follow up if you seem like a great fit for this role.

In the meantime, please check out the Kimberly-Clark Careers website to learn more about our career opportunities.

And Finally, the Fine Print…

For Kimberly-Clark to grow and prosper, we must be an inclusive organization that applies the diverse experiences and passions of its team members to brands that make life better for people all around the world. When you bring your original thinking to Kimberly-Clark, you fuel the continued success of our enterprise.

We are a committed equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to any characteristic protected by applicable law.

The statements above are intended to describe the general nature and level of work performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all duties, responsibilities, and skills required for this position.

Employment is subject to verification of local policies.

#LI-Hybrid

Primary Location

Pune Kharadi Hub

Additional Locations

Worker Type

Employee

Worker Sub-Type

Fixed Term (Fixed Term)

Time Type

Full time