Purchasing Supervisor

Supervises and coordinates the daily purchasing and receiving operations to ensure the timely procurement of goods and services, accurate inventory control, and uninterrupted operational support. Oversees local and international purchasing activities, maintains strong supplier relationships, and ensures compliance with company procurement policies, financial controls, and inventory management procedures.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Supervise the daily activities of the Purchasing and Receiving team to ensure inventory levels are maintained, productivity targets are achieved, purchasing activities are completed accurately, and freight and delivery schedules are monitored.
• Process, review, approve, and expedite Purchase Requisitions (PRs) and Purchase Orders (POs) to ensure operational requirements are met in a timely and cost-effective manner.
• Coordinate and manage both local and overseas purchasing, ensuring accurate order placement, shipment tracking, customs documentation (where applicable), and timely delivery.
• Develop and maintain strong relationships with suppliers through regular communication regarding pricing, product availability, quality standards, lead times, and service performance.
• Review supplier quotations and evaluate pricing to ensure competitive purchasing while maintaining quality and service standards.
• Ensure all purchasing transactions comply with company policies, approval limits, and procurement procedures.
• Verify purchasing documentation, including Purchase Orders, Receiving Reports, supplier invoices, credit notes, payment requests, and supporting documentation to ensure complete and accurate records.
• Work closely with Finance to resolve invoice discrepancies, three-way matching issues (Purchase Order, Receiving, and Invoice), supplier statement reconciliations, and payment processing.
• Monitor inventory levels and purchasing trends while ensuring adherence to FIFO inventory practices and minimizing waste.
• Investigate market pricing and supplier trends to support cost-saving initiatives and accurate budgeting.
• Train, coach, and support team members while promoting compliance with inventory procedures, health and safety requirements, and company standards.
• Participate in departmental meetings, process improvement initiatives, audits, and cross-functional projects.
• Perform other related duties and special projects as assigned.

SPECIFIC EXPERIENCE WE'RE SEEKING

• Minimum 3–4 years of progressive experience in Purchasing and Receiving, including at least 2 years in a supervisory or leadership role within a hotel, resort, hospitality, food service, or similarly fast-paced operation.
• Minimum 3–4 years of experience purchasing and managing perishable products, food & beverage items, and operational supplies in a high-volume environment.
• Demonstrated experience managing both local and international procurement, including overseas ordering, supplier coordination, shipment follow-up, and delivery scheduling.
• Strong understanding of the complete procurement cycle, including Purchase Requisitions (PRs), Purchase Orders (POs), receiving procedures, invoice verification, supplier reconciliations, payment requests, and procurement documentation.
• Strong knowledge of invoice processing, three-way matching (Purchase Order, Receiving, and Invoice), supplier statements, credit notes, checkbook/payment request procedures, and financial controls associated with purchasing operations.
• Thorough understanding of inventory management principles, including FIFO, stock rotation, inventory accuracy, and replenishment planning.
• Proven experience in supplier sourcing, competitive bidding, price negotiations, contract administration, and vendor relationship management.
• Experience using purchasing software, ERP systems, inventory management systems, and supplier ordering portals.
• Strong analytical skills with the ability to review purchasing data, prepare reports, monitor spending trends, and identify cost-saving opportunities.
• Excellent leadership skills with the ability to supervise, coach, and develop a high-performing team.
• Excellent communication, problem-solving, and organizational skills.
• Advanced proficiency in Microsoft Office Suite, particularly Excel and Outlook.
• Strong attention to detail with a high level of accuracy in purchasing, receiving, and financial documentation.
• Ability to prioritize multiple deadlines while maintaining accuracy in a fast-paced environment.
• Embody and value the Kimpton culture by demonstrating teamwork, accountability, integrity, and exceptional service.
• Must be flexible and available to work evenings, weekends, and holidays as business needs require.

Please note: management reserves the right to change, modify, and/or alter any of the duties listed above to meet business demands.

 

Salary range: $16.00 USD - $18.00 USD per hour, plus gratuities.