Administrative Assistant

Murgado Automotive Group is seeking a highly organized Administrative Assistant to support CEO Mario Murgado while working closely with our Executive Assistant. This role is based from our home corporate office in the Miami area and is responsible for keeping the executive office organized, responsive, and ahead of deadlines. The ideal candidate is professional, proactive, discreet, and comfortable managing shifting priorities with calm and precision.

You will manage and protect the CEO Outlook calendar by scheduling meetings, confirming attendees, and reducing conflicts before they become problems.

You will coordinate executive travel by booking flights, hotels, ground transportation, and dining while producing clear itineraries with confirmations, addresses, and contact details.

You will work directly with hotel concierge teams and vendors to ensure smooth arrivals, room preferences, meeting setups, and special requests are handled correctly.

You will support the CEO's inbox by organizing messages, prioritizing urgent items, drafting responses when appropriate, and ensuring follow-ups are tracked and completed.

You will help plan and execute quarterly corporate retreats and meetings by coordinating venues, room blocks, transportation, agendas, and onsite logistics.

You will maintain organized digital files and documentation by keeping confirmations, contracts, contacts, and templates easy to access and up to date.

You will partner with the Executive Assistant by taking ownership of defined responsibilities and communicating updates so priorities stay aligned and nothing falls through.

You have three or more years of experience supporting an executive, senior leader, or executive office in a fast paced environment.

You are highly proficient with Outlook, especially calendar management, meeting coordination, and time zone scheduling.

You have proven travel planning experience and you are comfortable adjusting plans quickly when changes happen.

You communicate clearly in writing and in person, and you consistently use sound judgment and a professional tone.

You are extremely organized, disciplined, and timely, and you take pride in clean follow through.

You handle confidential information with discretion and you understand the trust required in an executive office.

You have experience coordinating events, offsites, or retreats, or you can demonstrate comparable logistics ownership in prior roles.

A paralegal background is a plus, especially if it includes document organization, confidentiality, and deadline-driven work.

This role is ideally based in South Florida with regular work from the Miami area home corporate office.

This position requires flexibility for occasional early mornings or evenings due to travel, time zones, and business needs.

Quarterly travel is required to support corporate retreats and key meetings in person.

We may consider exceptional candidates outside Florida, including West Coast applicants, but local South Florida is strongly preferred.

Please submit your resume and a short note that describes your experience supporting executives, coordinating travel, and managing complex schedules. Please include your current location, your availability, and one brief example of a time you solved a time-sensitive logistics issue.