Administrative Assistant

Waste Connections has an immediate opening for an Administrative Assistant to support daily operations at our landfill Walnut, MS.

Responsibilities

• Minimum of 2 years of previous administrative or office support experience.

• Provide administrative support to landfill management and operations personnel.

• Greet and assist customers, contractors, and vendors in a professional and courteous manner.

• Answer multi-line phones, direct calls, and respond to customer inquiries.

• Process landfill transactions, tickets, payments, and receipts accurately.

• Maintain customer accounts and update information for billing and reporting purposes.

• Assist with accounts payable, purchase orders, and invoice processing.

• Prepare reports, spreadsheets, correspondence, and other documentation as needed.

• Maintain landfill records and support regulatory compliance documentation.

• Coordinate with customer service, dispatch, accounting, and operations teams to resolve customer concerns and service issues.

• Research and assist with customer billing inquiries and disputes.

• Demonstrate the ability to become proficient with company software and proprietary operating systems.

• Effectively communicate operational issues, customer concerns, and opportunities for improvement to management.

• Support employee onboarding paperwork, recordkeeping, and miscellaneous HR-related administrative tasks.

• Promote Waste Connections' commitment to safety, environmental compliance, and operational excellence.

• Maintain filing systems and ensure accuracy of data entry and records management.

• Perform other duties as assigned.

Requirements: The ideal candidate will possess:

• Experience with Microsoft Word, Excel, Outlook, and general office software.

• Strong customer service and communication skills, both verbal and written.

• Excellent organizational skills and attention to detail.

• Ability to multitask and prioritize responsibilities in a fast-paced environment.

• Experience working in transportation, waste, landfill, construction, logistics, or industrial environments preferred.

• Accounts payable or bookkeeping experience is a plus.

• Ability to work independently and as part of a team.

• Comfortable working in an office environment located at an active landfill operation.

• Experience with scale house systems, ticketing, or cash handling is a plus but not required.

What You'll Get From Us

• Competitive Compensation

• 401(k) with Company Match

• Medical, Dental, and Vision Insurance

• Employee Assistance Program (EAP)

• Emergency Travel Assistance

• Prepaid Legal Plan

• Scholarship Opportunities for Dependents

• Employee Stock Purchase Plan

• Employee Relief Fund

• Life Insurance

• Short-Term and Long-Term Disability Coverage

Waste Connections is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to disability or protected veteran status.

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