Administrative Assistant

 

Administrative Assistant – Adult Inpatient Substance Use Disorder Treatment

Location: Pyramid Healthcare – Newport News, Virginia
Schedule: PRN (As Needed) | Weekend Availability Required
Compensation: $16.00 per hour

About Pyramid Healthcare

Pyramid Healthcare is a nationally recognized leader in behavioral healthcare, providing evidence-based treatment for individuals struggling with substance use and co-occurring mental health disorders. Our Newport News, Virginia facility offers compassionate, high-quality inpatient treatment for adults on their path to recovery.

Position Summary

We are seeking a highly organized and dependable PRN Administrative Assistant to support the daily operations of our adult inpatient substance use disorder treatment program. This role serves as the face of our facility, managing front office operations while providing critical administrative support to ensure efficient program functioning. The ideal candidate is flexible and available to work as needed, including weekends.

Key Responsibilities

• Serve as the first point of contact for clients, visitors, and staff.
• Manage front desk operations in a professional and welcoming manner.
• Coordinate and schedule client appointments.
• Perform general administrative duties, including filing, copying, scanning, and data entry.
• Prepare, assemble, and maintain client intake packets and documentation.
• Order, receive, and track office and program supplies.
• Assist with admissions paperwork and billing sheet preparation.
• Maintain census reports, intake/discharge logs, and other required records.
• Process check requests and manage petty cash documentation.
• Communicate effectively with referral sources, vendors, and outside providers.
• Attend staff meetings and accurately record meeting minutes.
• Provide additional administrative support as needed.

Qualifications

• High School Diploma or GED required.
• Previous administrative experience required; healthcare or behavioral health experience preferred.
• Strong organizational skills with exceptional attention to detail.
• Ability to prioritize tasks and manage multiple responsibilities effectively.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite and data entry systems.
• Ability to maintain confidentiality and professionalism in a healthcare setting.
• Must be available to work weekends as needed.

Why Join Pyramid Healthcare?

• Make a meaningful impact in the lives of individuals in recovery.
• Join a supportive, mission-driven team.
• Enjoy the flexibility of a PRN schedule.
• Work in a collaborative and professional environment.
• Access opportunities for career advancement and professional growth.

If you are passionate about supporting behavioral healthcare and thrive in a fast-paced administrative role, we encourage you to apply today.