Bookkeeper – Property Management

Position Overview:

The Bookkeeper will be an integral part of the Accounting team in a fast-paced, collaborative, and friendly environment. This role is responsible for managing day-to-day bookkeeping activities, including accounts payable, accounts receivable, bank reconciliations, financial reporting support, and general accounting duties.

The ideal candidate will have a strong understanding of accounting principles, excellent organizational skills, strong attention to detail, and the ability to manage multiple priorities while meeting deadlines. Experience with real estate and property management accounting is a plus.

Key Responsibilities

Accounts Payable

• Monitor daily AP activity in AvidXchange/Rent Manager or similar platforms.

• Review invoice coding and charges for accuracy.

• Batch and post approved invoices into Rent Manager or other property management software.

• Research and resolve invoice discrepancies by comparing vendor bills with proposals or statements.

• Generate and analyze weekly AP Aging reports.

• Obtain and track vendor Certificates of Insurance (COIs).

• Maintain accurate vendor records, including contact and billing information, and ensure information matches W-9 forms.

• Respond to vendor and property manager inquiries regarding payment status.

• Record and track property-related expenses, including insurance, taxes, mortgage payments, and broker fees.

• Record and reconcile mortgage escrow activity.

• Process monthly management fee invoices and tenant security deposit refunds.

• Support audit-related AP inquiries and provide necessary documentation.

Accounts Receivable

• Prepare and distribute monthly rent bills and tenant statements.

• Record and scan checks and post payments into accounting systems.

• Manage daily cash posting and bank deposit recording.

• Reconcile the security deposit general ledger (GL) to bank statements and tenant ledgers.

• Monitor and follow up on outstanding receivables; contact tenants regarding payments by phone, email, and mail.

• Analyze and maintain AR Aging reports, prioritize collections, and resolve discrepancies.

• Process move-out reports, Section 8 payments, and security deposit refunds.

• Respond promptly to tenant inquiries regarding charges, payments, and account balances.

• Maintain accurate tenant records, including billing and contact information.

General Accounting & Support

• Perform weekly and monthly bank reconciliations.

• Perform bill-backs on corporate and property books.

• Assist with month-end and year-end closings, including account reconciliations.

• Assist with monthly BVR reports.

• Enter key data from new loans into mortgage databases.

• Support audits and financial reporting as needed.

• Assist with other general accounting and finance-related tasks as assigned.