Clerk III

Performs complex (journey-level) clerical work in areas such as bookkeeping, inventory control, statistics, employment, human resources, purchasing, and accounting; Work involves compiling and tabulating data, checking documents for accuracy, transporting documents and/or stock and inventory, and maintaining files; Works under general supervision with moderate latitude for the use of initiative and independent judgment.

Produces and proofs correspondence, reports, purchase orders, summaries, manuals, vouchers, records, and other related forms.

 

Answers inquiries regarding procedures and policies, assists the public and staff in filling out forms, and assembles and mails information packets.

 

Posts information to agency records and modifies forms or records.

 

Assembles, organizes, and tabulates data; and may compile and tabulate data, and prepare charts, graphs, and tables.

 

Maintains files, materials, and supplies.

 

Opens, stamps, classifies, sorts, and routes mail, and maintains records on postage, registered mail, and packages.

 

Performs data entry, retrieval, and data searches.

 

Receives, stores, and issues stock items.

 

May perform arithmetic computations.

 

May maintain office schedules and appointments.

 

May perform back-up receptionist or telephone switchboard duties.

 

May receive and forward payments to the appropriate agency staff.

 

May screen applicants, administer employment tests, and assist in orienting employees.

 

May arrange the scheduling, transfer, and display of surplus property.

 

May make arrangements for repairs and services.

 

May inspect merchandise for quality and compliance with specifications.

 

May deliver or pick up documents, supplies, equipment, or materials.

 

Responsible for answering and routing phone calls.

 

Will be assisting the general public.

 

May be required to work overtime or hours other than standard work schedule during emergencies.

 

Performs other related duties as assigned.

Knowledge of business or program terminology, office procedures, spelling, punctuation, grammar, and arithmetic; of warehousing procedures; of purchasing policies and procedures; of records administration and maintenance techniques and procedures; and of state purchasing policies and procedures.

 

Bilingual (Spanish and English) with the ability to converse fluently in both languages.

 

Skill in using a personal computer and office equipment; MS Word and Excel.

 

Ability to maintain excellent customer service.

 

Ability to make arithmetic computations; to prepare and maintain records, files, and reports; and to transfer stock from one location to another.