HR Generalist

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What we offer:

Group Summary:

Key Responsibilities

• Manage HRIS and Maintain employee files and records in electronic and paper form.
• Maintain the HRIS system, ensuring data accuracy and completeness.
• Develop and maintain HRIS documentation, procedures, and user guides.
• Maintains employee records and ensures compliance with legal requirements.
• Support the onboarding process by preparing new employee paperwork, creating employee files, conducting orientation, and coordinating with other departments.
• Attendance management (TMS).
• Manage employee attendance in TMS. Leaves, absences, lateness.
• Provide support to employees in various HR related topics such as leaves, clock in/out etc. and resolve issues and problems.
• Administer payroll.
• Work closely with payroll team and provide all necessary information for weekly payroll.
• Manage wadge adjustment, bonus request etc in Workday.
• Ensure travel expenses are provided to Finance team.
• Complete KPMG file weekly basis (sick pay, back pay, leadhand rate etc).
• Disciplinary and grievance management.
• Participate and assist on resolving grievances where required.
• Participate and assist on investigations.
• Attend litigation cases / WRC cases as required.
• Gather and analyse data with useful HR metrics and business KPIs, such as turnover, headcount, absenteeism, staffing levels etc.
• Promote HR programs to create an efficient and conflict-free workplace. Including EAP and the EOS, Wages & Benefits surveys.
• Participate in audits.
• including Quality and Customer audits,
• HR, IT, Compliance, Mafact, TISAX,
• Manpower / Labour & Employment and Payroll / Finance audits.
• Provide all administrative support to HR department by assisting in all aspects of office management.
• Provide employees with personal protective equipment.
• Organise medicals, MRI's, physiotherapy, occupation health referrals, EAP referrals or drug screens as necessary.
• Support HR team in organising big company corporate events.
• Make travel arrangements for employees: Prepare itinerary, make flight reservations, book hotels, rental cars / taxis.
• Make necessary arrangements for business visitors, including airport pick-up and booking hotels and/or rental cars.
• Perform other reasonable duties as required.

Knowledge and Qualifications

• BSc/BA in Human Resource Management (or equivalent 3rd Level Qualification in a related discipline)
• Associate CIPD (or working towards same).
• Proven experience as HR Generalist (minimum 2 - 3 years).
• Understanding of human resources policies and procedures.
• Good knowledge of employment / labour laws.
• Outstanding knowledge of MS Office and experience of HRM systems.

Skills and Competencies

• Excellent verbal and written communication skills in English.
• Excellent organizational, planning, problem-solving, analytical and interpersonal skills.
• Ability to work on own initiative.
• Ability to work accurately and efficiently under pressure.
• Excellent decision-making capabilities – quick thinker when under pressure.
• Ability to set a positive example. 
• Demonstrates accountability and proficiency in problem solving to root cause.

Awareness, Unity, Empowerment:

At Magna, we believe that a diverse workforce is critical to our success. That’s why we are proud to be an equal opportunity employer. We hire on the basis of experience and qualifications, and in consideration of job requirements, regardless of, in particular, color, ancestry, religion, gender, origin, sexual orientation, age, citizenship, marital status, disability or gender identity. Magna takes the privacy of your personal information seriously. We discourage you from sending applications via email or traditional mail to comply with GDPR requirements and your local Data Privacy Law.

AI-Assisted Screening Disclosure

As part of our commitment to a fair, consistent, and efficient recruitment process, we may use artificial intelligence (AI) tools to assist in the initial screening of applications submitted through our Workday system. These tools help identify qualifications and experience that align with the role requirements. Please note that AI is used solely to support our recruiters. Final decisions are always made by the hiring manager and the hiring team. Importantly, no applicant data is shared externally through these AI tools. All information remains securely within our systems and is handled in accordance with our privacy and data protection policies.

Under conditions defined by applicable law, you may have the right to request an explanation of how AI is used to support decision-making.

If you have any questions or concerns about this process, feel free to contact our Talent Attraction team.