Recreation Coordinator

Works under the supervision of the Recreation Programmer II or designee in planning and implementing activities, classes, programs, and special events.

• Plans, organizes, and implements specialized recreation activities, classes, programs, and special events
• Creates press releases, displays, posters, brochures, and flyers for programs and facilities
• Provides guidance on publicity, vendor, and instructor requirements, registration procedures, and purchasing for programs, events, and activities
• Assists in setting up recreation classes, leagues, and events in areas of focus as assigned
• Ensures the safety of all program, activity, and event participants and providers by following City policies and procedures and monitoring participants' activity
• Monitors recreation facilities to ensure security, the proper working order of equipment, cleanliness of the area, and monitoring for potential maintenance hazards
• Performs routine administrative support duties, including composing correspondence, typing, copying, and filing
• Maintains inventory of supplies and equipment and orders as necessary utilizing approved procurement methods
• Greets visitors to the office and recreational facilities

• Promotes and ensures the safety for participants  
• Provides general information to the public, including but not limited to via telephone lines, newsletters, and the internet 
• Assists the Recreation Programmer II with all duties and community center responsibilities, as assigned
• Promotes and administers facility rentals

• Assists other Community Services Employees/Instructors, as needed
• Understands and upholds provisions of City ordinances, resolutions, home rule charter, etc., as it applies to Community Services

• Works alternate schedules as assigned, which may include morning, evening, and weekend shifts

• Accurately processes financial deposits and reports with Finance by utilizing established procedures, registration and financial software, a calculator, and Microsoft Office programs as assigned
• May perform other assignments and handle special projects as required

When assigned to the Front Desk:

• Trains PT Recreation Attendants in excellent customer service, utilization of the registration software, and proper departmental policies and procedures
• Manages the Parks & Community Services social media presence, website, flyers, marketing collateral, and electronic sign graphics
• Coordinates the concession offerings through use of inventory tracking, organization, and reordering as necessary 
• Periodically checks data entered into registration software for accuracy, policy adherence, etc.
• Coordinates marketing efforts with City Media Specialist

When assigned to Recreation: 

• Plans and coordinates recreational activities, classes, programs, and special events for community members of all ages.
• Maximizes use of Community Center spaces to achieve maximum benefit for community members of all ages.
• Schedules and coordinates leagues, schedules, registrations, and officials as needed.
• Orders and maintains sporting equipment.
• Maintains instructor files, records, and reports to ensure fair & accurate pay for instructors

• Oversees seasonal preschool program to ensure compliance with policies and procedures
• Oversees Camp Watauga and assists as needed to ensure compliance with policies and procedures

When assigned to Special Events:

• Coordinates existing special events with peers while maintaining a creative look at new possibilities
• Maintains and updates vendor master list, sponsorship guides, and community key contact list
• Develops and executes nature/environmental programs (Keep Watauga Beautiful)
• Oversees Yard of the Month program

• Sorts, files, and stores documents, contracts, and correspondence

• Performs administrative duties to include weekly vendor payables and others as assigned

When assigned to the Senior Center:

• Supervises, schedules, and implements senior adult classes, activities, programs, and events
• Supervises PT Recreation Attendant assigned to Senior Center
• Assists in the design and structure of an effective, comprehensive senior adult recreation, education, and service program
• Communicates verbally and in writing regularly with senior adult participants, citizens, the general public, and other agencies
• Maintains senior adult files, records, and reports to include reimbursement reports as required
• Maintains equipment and supplies for senior adult recreation
• Coordinates entertainment activities, including dances, concerts, bingo, etc.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below represent the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Education or Training:  High school graduate or GED. Must possess a valid Texas Driver's License. Two (2) years of progressively responsible work experience in recreation or customer service. Some college coursework is preferred. First Aid training and CPR certification or ability to obtain within first six (6) months of employment. When assigned to the Senior Center, a Food Handler Card is required or the ability to be obtained within the first six (6) months of employment or promotion.

Any equivalent combination of education, experience, and training that provides the required knowledge, skills, and abilities may suffice to meet the minimum requirements. 

Work Environment

While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel; and talk or hear. The employee is occasionally required to stand, walk, reach with hands and arms, climb or balance, and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus. Must be able to operate assigned equipment & vehicles and adhere to all safety guidelines. Possible exposure to irate citizens.

• Knowledge of provisions of city ordinances, resolutions, home rule charter, etc. as applied to recreation.
• Knowledge of pertinent federal, state, and local laws, codes, and regulations for recreation.
• Ability to work alternate schedules as assigned, including morning, evening, and weekend shifts.

• Ability to exercise discretion and judgment when dealing with confidential information.
• Ability to handle multiple tasks with effective customer relations.
• Ability to determine the urgency of situations needing attention and intervene as appropriate while notifying appropriate personnel in a timely manner.
• Ability to communicate with diverse groups, including but not limited to employees, managerial staff, public officials, children, and the general public while providing excellent customer service.
• Ability to work with frequent interruptions and changes in priorities.
• Ability to maintain regular and punctual attendance.
• Ability to establish and maintain good working relationships with other city employees and the public.
• Skills in typing, compiling reports, and knowledge of Microsoft Office programs preferred.
• Skill in oral and written communication.
• Skill in providing exceptional customer service in person, by email, and by telephone.