Executive Assistant to Sales

Description

Position Overview

Brabo is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the Vice President of Sales and help drive operational excellence across the sales organization. This role is ideal for someone who thrives in a fast-paced environment, enjoys solving problems, and takes pride in keeping teams organized, informed, and moving forward.

The Executive Assistant will play a critical role in supporting sales leadership, coordinating schedules and networking opportunities, assisting with onboarding and operational processes, preparing client and internal materials, and serving as a bridge between the Sales and Operations teams.

Executive & Administrative Support

Manage and coordinate the Vice President of Sales’ calendar, meetings, appointments, and priorities

Assist in scheduling and populating networking events, chamber events, BNI meetings, and business development opportunities for the Sales team

Prepare agendas, documents, and materials for leadership meetings, sales meetings, and one-on-one meetings

Attend meetings when needed to take notes, track action items, and assist with follow-up

Provide day-to-day administrative support to Sales leadership

Sales Operations & Client Support

Prepare, send, and track sales proposals and supporting documents

Review sales orders and submitted documentation for completeness and accuracy

Assist with onboarding-related administrative tasks for new clients

Pull payroll and HR reports for onboarding and implementation purposes

Assist with state registrations and related compliance documentation

Coordinate internally with Operations, Payroll, Benefits, HRIS, and Service teams to ensure smooth client transitions

Training & Process Support

Assist in training Sales team members on company systems, workflows, and internal processes

Help document, organize, and improve sales and onboarding procedures

Maintain updated process documentation and internal reference materials

Support the development and organization of sales collateral, presentations, and training resources

Communication & Cross-Department Coordination

Serve as a liaison between the Sales and Operations teams to improve communication and accountability

Help ensure tasks, client requests, and internal follow-ups are completed in a timely manner

Support leadership with reporting, organization, and process management initiatives

Requirements

 Qualifications

Strong organizational and time management skills

Excellent verbal and written communication skills

Ability to prioritize tasks and manage multiple projects simultaneously

High attention to detail and follow-through

Professional demeanor with strong interpersonal skills

Comfortable working in a fast-paced, team-oriented environment

Proficiency in Microsoft Office, Google Workspace, CRM systems, and business software platforms

Experience with payroll, HR, benefits, or administrative support is preferred

Experience supporting executives or sales leadership is a plus

Preferred Traits

Self-motivated and proactive

Strong sense of accountability

Problem solver with a positive attitude

Adaptable and resourceful

Team-oriented with a customer service mindset

Comfortable learning and teaching technology and systems