Facilities Coordinator @ Osaka

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Site Operations

• Communicate with BM / LL to manage the workplace environment and fix the issues
• Manage the consumable items and maintain the inventory
• Manage the keys and the inventory
• Handling the request for the badge and the access
• Update the operation manuals and portal site including signage contents
• Coordinate preparations and room set-up for event services
• Prepare a yearly office repair plan and coordinate with vendors
• Coordinate planning, schedule, vendor arrangement for minor projects
• Establish the relationship with key users for smooth operation
• Assist in the implementation of Industry Best Practice operations
• Conduct site inspections and assessments to ensure all building procedures and performance measures are maintained at all times
• Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner, yearly budget management
• Invoice handling in both client and JLL system
• PO issuing and tracking
• In emergency case, communicate with the related vendors or BMs to resolve the issue with team member.
• Handle the request of waste management with the related vendors.
• Support the space management and those documentations.
• Arrange the amenity goods and general office supplies.
• Support the reporting on energy management.
• Support other administrative work.
• Managing Work order to meet KPI’s requirement.
• Support / help office concierge and managers
• Remote support for other sites during the emergency

Vendor Management

• Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors’ works)

Candidate Specification

• More than 1 year experience on Facility Management / Hospitality services or related field Good communication and presentation skills
• Mind-set of diversity and inclusion
• Native level in Japanese and business level in English
• Knowledge and skill for Microsoft applications (Excel, PowerPoint, Word, Outlook)
• Self-motivated; confident & energetic
• Strongly goal-oriented – focuses on meeting all performance targets.
• Team player – cooperates and works well with others to meet targets.

[Place of Work]

Location: Within Tokyo’s 23 wards

 

[Working Hours and Days Off]

Working hours are based on the client’s timetable

Generally based on working from the office

Days off: Two days off per week (Saturday and Sunday), public holidays, and the year-end and New Year period

 

【Salary】

Overtime pay: Available. A fixed overtime allowance is included in the basic annual salary (equivalent to 30 hours per month) *For non-managerial positions

Bonuses: Available (performance-related bonuses)

Probationary period: Yes

 

【Number of Vacancies】 1

 

【Selection Process】

1. Application screening

2. Interviews (several rounds planned)

3. Final interview

 

Location:

On-site –Osaka, Japan

Job Tags:

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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