Facilities Manager

Job Title

Facilities Manager

 

 

Job Description Summary

The Facilities Manager will oversee a facility's effective soft services operation, ensuring optimal functionality, safety, and compliance with local regulations. This role requires leadership, and strategic planning to manage facility operations, vendor contracts, and budgets while delivering high-quality services that enhance the occupant experience and align with organizational goals.

 

 

Job Description

• Facilities Management:

·       Oversee day-to-day operations of the facility, including maintenance, repairs, and service delivery.

·       Ensure the building systems (e.g., HVAC, electrical, plumbing, fire safety) operate efficiently and are maintained according to standards.

·       Manage preventive maintenance schedules and ensure minimal downtime for critical systems.

• Team Leadership:

·       Lead, mentor, and develop the site facilities team, fostering a culture of excellence and continuous improvement.

·       Allocate tasks, monitor team performance, and provide training to enhance skill sets.

• Vendor and Contract Management:

·       Manage vendor relationships, ensuring service providers meet contractual obligations and performance standards.

·       Negotiate contracts and monitor KPIs for vendors providing cleaning, security, landscaping, and other facility services.

·       Conduct regular performance reviews with service providers.

• Budget and Financial Management:

·       Prepare and manage the facilities budget, ensuring alignment with organizational objectives.

·       Monitor expenses, identify cost-saving opportunities, and implement effective financial controls.

·       Review and approve vendor invoices, ensuring accuracy and compliance.

• Health, Safety, and Compliance:

·       Ensure compliance with local regulations, company policies, and industry health, safety, and environmental performance standards.

·       Implement risk assessments, emergency response plans, and regular safety inspections.

·       Collaborate with the EHS team to promote a culture of workplace safety.

• Client and Stakeholder Engagement:

·       Serve as the primary point of contact for internal and external stakeholders, addressing issues promptly and professionally.

·       Build strong relationships with site occupants, leadership, and the global facilities management team.

• Respond to tenant inquiries and complaints with prompt resolution.

• Project Management:

·       Lead facility improvement projects, renovations, and capital upgrades.

·       Develop project scopes, manage timelines, and coordinate resources to ensure successful project delivery.

• Technology and Innovation:

·       Implement and manage building management systems (BMS) and other technology solutions for facility optimization.

·       Explore innovative practices to enhance sustainability and energy efficiency.

 

• Reporting and Documentation:

·       Prepare regular reports on facility performance, including operational metrics, budget updates, and compliance audits.

·       Maintain accurate documentation for facility operations, maintenance records, and vendor contracts.

• EHS ERT responsibilities:

·       To support the EHS initiatives rolled out by the In-country EHS Lead.

·       Be actively involved in the Company Emergency Response team member for the site.

·       Managed risk assessment and compliance approval for service providers, including OEM vendors at the site.

·       To conduct a safety induction course for the new joiners.

·       Responsible for the safe & healthy environmental-related scope of work.

 

 

 

INCO: “Cushman & Wakefield”