Front Office Administrative Assistant

Our client, a legal firm based in Valletta, is currently seeking to recruit a Front Office Administrative Assistant to join its team. The successful candidate will be responsible for providing a professional first point of contact for clients and visitors, while supporting the smooth day-to-day administration of the firm.

 

Key Responsibilities

 

The selected candidate will be responsible for:

• Welcoming and assisting clients at front office;
• Setting up of appointments whilst managing different calendars;
• Answering and directing incoming telephone calls and responding to emails in a professional manner;
• Providing general secretarial and administrative support to the legal team;
• Maintaining organised office systems, including filing and document management;
• Providing general office support and ensuring the smooth running of the reception and office environment;

 

Requirements

 

The ideal candidate should:

• Be educated to at least ‘O’ Level standard;
• Have a good working knowledge of Microsoft Office applications;
• Have previous experience in a clerical, administrative or receptionist role, preferably within a professional environment
• Have a good command of both English and Maltese, with strong verbal and written communication skills;
• Possess excellent communication, organisational and interpersonal skills;
• Be professional, presentable, reliable and able to interact confidently with clients and colleagues;
• Be able to work in an organised and structured manner, with attention to detail;

 

This position is being offered on a full time basis covering 9am till 6.00pm from Monday to Friday.