Document Management Assistant

Four words professionals look for in a partner—four words our company was founded on. For over 50 years, our organization has supported industrial, commercial, and institutional operations by delivering reliable, efficient solutions backed by exceptional service. From planning and execution to long-term support, we believe consistency, accuracy, and follow-through are the foundation of everything we do. As our team continues to grow, we are seeking a Document Management Assistant to support our operations through accurate record handling, organization, and administrative coordination. POSITION SUMMARYThe Document Management Assistant is responsible for organizing, maintaining, and supporting company documentation, records, and data systems. This role ensures that documents are accurate, accessible, properly classified, and handled in accordance with company procedures and compliance standards. ESSENTIAL DUTIES AND RESPONSIBILITIESOther duties may be assigned and include, but are not limited to, the following:Organize, file, scan, and maintain digital and physical documents in accordance with company policiesReview documents for accuracy, completeness, and proper formattingEnter, update, and verify information within internal systems and databasesMaintain document version control and ensure proper naming conventions are followedAssist with document retrieval requests and internal auditsCommunicate with team members to clarify documentation requirements or discrepanciesPrepare routine reports, logs, and summaries related to document activityEnsure confidentiality and data integrity at all timesSupport general administrative tasks as neededQUALIFICATIONSTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements below represent the knowledge, skills, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. EDUCATION AND/OR EXPERIENCEHigh school diploma or equivalent requiredAssociate degree, certificate, or coursework in administration, information management, or a related field preferredPrevious experience in document control, data entry, administrative support, or records management is a plusLANGUAGE SKILLSAbility to read and interpret policies, procedures, and standard documentationAbility to write clear, routine correspondence and reportsAbility to communicate effectively with team members and supervisorsMATHEMATICAL SKILLSAbility to perform basic calculations, percentages, and data verification REASONING ABILITYAbility to apply common-sense understanding to carry out written or verbal instructionsAbility to manage multiple tasks, prioritize work, and meet deadlines accuratelyCERTIFICATES, LICENSES, REGISTRATIONSNone requiredPHYSICAL DEMANDSThe physical demands described are representative of those required to perform the essential functions of this job. Reasonable accommodations may be made.Regular use of hands for keyboarding and document handlingAbility to sit or stand for extended periodsOccasional lifting of files or materials up to 25 pounds WORK ENVIRONMENTThe work environment is typically quiet to moderately paced and requires sustained attention to detail. Interaction with digital systems, documents, and internal communications is frequent. Why Join UsStable organization with a long-standing reputationSupportive and structured work environmentOpportunity to build administrative and document control experienceTraining provided for systems and procedures