Document Management Assistant

TruTek Air Conditioning & Heating LLC is a trusted provider of comprehensive heating, air conditioning, and refrigeration solutions serving the Phoenix Metro Area and surrounding communities. We specialize in repair, replacement, and preventive maintenance services for residential, commercial, and industrial systems of all sizes. At TruTek, we take pride in doing the job right the first time. By leveraging modern technology and an integrated communication platform, we ensure seamless coordination between our technicians, management team, and customers. This approach allows us to deliver exceptional service, clear communication, and complete transparency at every stage of the job. We are a growing company committed to quality workmanship, customer satisfaction, and professional excellence, making TruTek an ideal place for skilled and motivated professionals to build and advance their careers. We are seeking a Document Management Assistant to support our administrative and operations teams by organizing, maintaining, and processing company records. This remote role is well suited for a highly organized, detail-oriented individual who is eager to support efficient document control and streamlined workflows. Key ResponsibilitiesCollect, organize, and maintain digital and physical documentsLabel, categorize, and store records to ensure easy and accurate retrievalReview documents for accuracy, completeness, and compliance with company standardsAssist with version control and ensure updated documents are distributed appropriatelyEnter and maintain data within document management systems and databasesScan, upload, archive, and manage records as neededSupport audits, reporting, and general administrative tasks as assignedQualificationsHigh school diploma or equivalent required; associate degree or certification in office administration preferredStrong attention to detail with a high level of accuracyProficiency in Microsoft Office (Word, Excel, Outlook) and file management toolsExcellent organizational and communication skillsAbility to work independently, prioritize tasks, and manage multiple responsibilities effectively