Personal Injury Litigation Assistant

About Us: 

At Postman Law we are dedicated to creating a workplace where passionate professionals can make a real difference. Our team of experienced personal injury attorneys and case staff work together to advocate for individuals who have been wronged or injured. We guide clients through every step of their journey to ensure they receive the justice and compensation they deserve. Our mission is to achieve exceptional results for our clients, drive innovation in the practice of law, and pursue unparalleled excellence in everything we do. 

Job Summary: 

The Personal Injury Litigation Assistant will work closely with our Personal Injury Paralegal, providing high-quality litigation and administrative support to the legal team in a fast-paced and demanding environment. This role is central to keeping cases moving—managing deadlines, court filings, service, records collection, and client communication—and requires a high level of attention to detail with minimal error. 

This is a full-time position based in our Chicago office that will work a hybrid schedule of three (3) days per week in the office and two (2) days remote. Compensation for this position includes an hourly rate of $25 to $27, commensurate with experience, plus the role is eligible for a year-end discretionary bonus based on performance and benefits.  

Key Responsibilities:  

• Support the Personal Injury Paralegal and Personal Injury Attorneys with the day-to-day management of an active litigation caseload. 

• Prepare, edit, format, and proofread a wide variety of legal documents and correspondence, including transcription from dictation, discovery responses, medical record summaries, exhibits, binders, and tables of contents. 

• Review court dockets to track, calendar, and monitor case deadlines, court dates, hearings, and discovery cutoffs and to provide timely reminders to the legal team. 

• Draft and file pleadings using Illinois state (e.g., Odyssey) e-filing systems. 

• Coordinate and record proper service of pleadings, discovery, complaints, and other documents. 

• Schedule court reporters and coordinate depositions. 

• Request and track subpoena responses for medical records and other third-party records, including communicating with providers, records custodians, and record-retrieval vendors. 

• Communicate with clients by phone and email to gather information, provide case status updates, schedule appointments, and obtain signatures and supporting documentation. 

• Maintain and organize physical and electronic case files, ensuring completeness and accuracy of electronic files in the firm's document management system. 

• Coordinate with courts, opposing counsel, process servers, and outside vendors as needed. 

• Perform accurate data entry and maintain records in the firm's case management system and provide general administrative support to the legal team. 

• Other duties as assigned. 

Required Knowledge, Skills, and Abilities: 

• Excellent written and verbal communication skills, including a professional and empathetic telephone manner when working with clients. 

• Strong organizational skills and attention to detail, with the ability to manage multiple deadlines simultaneously. 

• Knowledge of Illinois court rules and procedures is required. 

• Proficiency in taking and transcribing dictation. 

• Excellent time-management skills with a proven ability to meet time-sensitive deadlines and adapt to changing priorities. 

• Ability to function well under pressure and in a fast-paced, demanding environment. 

• Ability to maintain confidentiality and exercise discretion and good judgment. 

• Ability to work independently and as part of a team and to take direction from the Personal Injury Paralegal. 

• A positive attitude, strong follow-through, and proactive problem-solving. 

Required Technical Skills: 

• Superior working knowledge of Microsoft Word, Excel, and Outlook. 

• Proficiency in Adobe.  

• Experience with the Odyssey state e-filing system.  

Education/Experience: 

• Minimum of 2 years of litigation legal assistant experience required. 

• Bachelor's degree preferred; associate degree required.