Document Controller

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At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what’s possible.

 

Job Description:

Document Controller
Dubai, UAE

Parsons is looking for an amazingly talented Document Controller to join our team! In this role you will get to manage all aspects of Document Control and Project Document Management.

What You'll Be Doing:

Performs other responsibilities associated with this position as may be appropriate.

• Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.

• Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required. Enters data and produces reports using other standard office automation or department-specific computer applications

• Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements. Expedites review, signature approval, and release of supplier and internally produced documents.

• May perform some clerical duties such as light typing, filing, answering phones, messenger service, etc.

• Assists junior document control staff to ensure effective implementation of project-specific procedures.

• Performs other duties commensurate with functional level and responsibilities.

• Contributes as a team player who is deadline driven and works well with others.

• Scans documents for electronic storage.

• Preparing and registering Correspondences, Reports, Payment Requisitions, Variation Orders, Site Instructions, Punch Lists, and Non-Conformance Reports using Primavera Contract Management.

• Tracking, updating the status, and following up on Submittals, Safety Reports, Request for Changes (RFCs), Site Minutes of Meetings, Progress Photographs, Contract Issues, and Drawings.

What Required Skills You'll Bring:

• Bachelors degree in any field and typically 4+ years of relevant work experience, including 3+ years of prior document control experience .

• Proficiency in project management software such as Aconex, MS Office with expertise in Microsoft Word, PowerPoint and Excel. Assignments will require a working knowledge of Electronic Document Management Systems.

• Good written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management.

• Proficiency in oral and written English language.

• Good computer skills.

What Desired Skills You'll Bring:

• Strong organizational and time-management skills.

• Attention to detail and accuracy in document management.

• Ability to work effectively in a team environment.

• Strong communication skills for coordination with various stakeholders.

• Familiarity with construction or engineering industry standards and practices.

Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.

We truly invest and care about our employee’s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest—APPLY TODAY!

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