- Location
- Heredia, CR
- Workplace
- Hybrid
- Department
- Administration
- Closing date
- Today
- Source
- iCIMS
Description
About the Team
It’s an exciting time in technology, and that buzz is felt throughout PetSmart! We are continuing to grow at a faster pace and we want to continue to provide best-in-class experiences for pets and pet parents.
Is your passion to lead technical programs that deliver solutions, focused on supporting a growing and dynamic business? Do you love pets and want to join your experience with enabling systems that help PetSmart be the trusted partner of Pet Parents and their pets?
PetSmart’s Information Technology is currently seeking a Project Coordinator to provide day-to-day coordination support for the key finance and administration activities in our delivery space.
About the Location
Associates at our Costa Rica office are eligible for hybrid work.
About the Job
KEY RESPONSIBILITIES
Primary Focus Area
- Provide administrative and coordination support across multiple projects and initiatives, partnering with Managers, Leadership, Business Stakeholders, Vendors, and Cross-Functional team to facilitate successful delivery.
- Coordinate project intake activities by tracking requests, maintaining the intake backlog, ensuring required documentation is complete, and supporting governance reviews.
- Maintain project documentation, collaboration sites, and shared repositories using tools such as SharePoint, Confluence, or similar platforms.
- Schedule and coordinate project meetings, workshops, governance reviews, and other team activities, including agendas, logistics, meeting minutes, and follow-up actions.
- Coordinate resource onboarding and offboarding activities, contractor interviews, and team readiness activities.
Secondary Focus
- Manage purchase orders, invoices, and budget tracking using SAP or other ERP systems.
- Coordinate vendor documentation, Statements of Work (SOWs), Change Requests (CRs), consultant time tracking, and invoice processing.
- Support budget reviews, financial reconciliation, and vendor issue resolution.
- Maintain team calendars and support resource and contractor time tracking.
Additional Responsibilities
- Support governance activities, documentation, and process improvements.
- Coordinate training sessions and team communications.
- Assist with audits, compliance activities, and special projects.
- Perform other duties as assigned.
Qualifications
- 4-6 years’ experience in a project coordinator role
- Experience working on multiple projects and with multiple vendors
- Experience managing financials
- Proficient in Microsoft Office products focused on Excel
- Excellent customer service orientation
- Organized, with strong attention to detail
- Effective interpersonal, verbal and written communication skills
- Team oriented/collaborative work style
- Works well in fast-paced environment
- Experience in SAP invoice or similar ERP invoice management system preferred
Nice to Have
- Experience in SharePoint, Powerpoint
- Experience in Jira, Confluence
- Knowledge of ServiceNow is a plus
About the Culture
At PetSmart, we work hard to create a culture where every associate feels like they truly belong and we celebrate the unique stories, backgrounds, and experiences our associates share. These experiences not only bring new perspectives in shaping our Belonging culture but they’re core to PetSmart’s success.
Not sure if you meet 100% of the position requirements and whether you should apply? We’d still like to hear from you and encourage you to apply with us! You just may be the ideal candidate for this role, and if not this one, perhaps another position.
Our Costa Rica office offers outstanding amenities in a fun and rewarding workplace including:
- You will be able to bring your pets to work!
- Free access to UltraPark gym facility
- Learn more about #LifeAtPetSmart here: https://www.lifeatpetsmart.com/life-at-petsmart/
- Check out Associate stories and share in some celebrations at PetSmart: https://www.blog.lifeatpetsmart.com/
- Will have medical, dental & vision benefits for all associates
- Offer paid time off including holidays and discretionary days
PetSmart provides an equal opportunity for all associates and job applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or other legally protected characteristics.
