Administrative Assistant

The City of Garden City is accepting applications for Administrative Assistance with the Electric Department. This position is responsible for providing secretarial support for the Utility Superintendent and Electric/Water Dept. including typing, filing, word processing and data base records, maintenance and customer relations.

• Receives incoming telephone calls and gives information or directs inquiry to appropriate source.  Answers and relays messages on departmental two-way radio.

• Types letters, forms, reports and memorandums.
• Records and maintains computer data files, trouble calls, electric change orders, street light repair, security light contracts, and transformer and capacitor repair and location of electric lines. Also maintains Personnel Action Reports and vacation schedules. 
• Maintain, balance and processes department credit card purchases, gas purchases, and balance monthly statements.
• Type letters, purchase orders, contracts, and reports for Department Head.
• Invoice developers, electricians and customers as required.
• Schedule and request underground locates.
• Track and maintain Fixed Assets.
• Prepare and process department time sheets and after hour call outs.
• Prepares schedules for monthly call-out personnel.

Knowledge, Skills and Abilities: Skill in typing, filing, word processing and data entry.  Knowledge of modern office practices and equipment.   Ability to organize and maintain a variety of records.  Ability to understand verbal and written instructions.  Ability to communicate with City employees and the general public.
 
Education, Certification and Experience: High school diploma or GED. Two years with a business or vocational secretarial training certificate. Two years of verifiable secretarial experience with a medium sized company or private employer. Computer literate.  Bilingual skills preferred. Valid Kansas driver’s license.