Onboarding Specialist

Job Title: Onboarding Specialist

Job Category: Administration

Time Type: Full time

Minimum Clearance Required to Start: Secret

Employee Type: Regular

Percentage of Travel Required: None

Type of Travel: None

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The Opportunity:
Are you ready to create a consistent, seamless experience for new employees from offer acceptance through their first month? We are seeking a highly motivated Onboarding Specialist to join our team at Aberdeen Proving Ground, MD. In this role, you will own and coordinate the end-to-end onboarding workflow, serve as the primary pre-Day One point of contact for new hires, and partner with recruiting, HR, security, facilities, IT, hiring managers, and onsite onboarding personnel. This is an excellent opportunity for an organized, service-focused professional who enjoys solving problems, improving processes, and helping new employees begin successfully.

Responsibilities:
•            Own and coordinate the end-to-end onboarding workflow from offer acceptance through the employee’s first 30 days, ensuring clear ownership, timely handoffs, and a consistent new-hire experience.
•            Serve as the primary pre-Day One point of contact for new hires, providing timely guidance, status updates, instructions, and support throughout the onboarding process.
•            Coordinate with recruiting, HR, security, facilities, IT, hiring managers, recruiting vendors, the Day One Coordinator, and onsite onboarding personnel to complete all onboarding requirements.
•            Initiate or coordinate account, system access, equipment, credential, badging, and facility requests; track owners, due dates, status, dependencies, and unresolved blockers.
•            Distribute welcome materials and readiness checklists, confirm critical requirements are complete by one business day before the start date, and escalate at-risk items using established procedures.
•            Partner with the Day One Coordinator to confirm in-processing schedules, workspace and equipment readiness, badging activities, orientation logistics, and immediate issue resolution.
•            Coordinate first-week orientation activities, stakeholder introductions, access verification, training enrollment, and collection of new-hire feedback.
•            Monitor onboarding requirements through the first month, coordinate role-transition activities with the hiring manager or operations lead, and publish onboarding completion updates.
•            Own and maintain the master onboarding tracker, standard operating procedures, checklists, templates, issue logs, escalation guidance, and Teams/SharePoint repositories.
•            Publish weekly onboarding status updates and monthly reports covering key performance indicators, trends, recurring issues, risks, and improvement recommendations.
•            Analyze onboarding delays and recurring Day One issues, identify root causes, and implement improvements to workflows, communications, reminders, templates, and documentation.
•            Provide additional onboarding and program operations support as assigned, demonstrating flexibility and sound judgment in a dynamic environment.

Qualifications:

Required:
•            Bachelor's Degree or equivalent.
•            A minimum of 4-5 years of experience supporting employee onboarding, staffing operations, HR operations, recruiting operations, program support, or a comparable administrative function.
•            Advanced proficiency in Microsoft Outlook, Teams, Word, Excel, and SharePoint, including the ability to maintain trackers, shared repositories, communications, and status reports.
•            Demonstrated ability to manage multiple onboarding cases, deadlines, stakeholder dependencies, and changing priorities while maintaining accuracy and timely follow-through.
•            Strong written and verbal communication skills, with the ability to provide clear guidance and coordinate effectively across recruiting, HR, security, IT, facilities, program operations, and hiring management.
•            Exceptional attention to detail and demonstrated experience maintaining accurate checklists, standard operating procedures, templates, records, and workflow documentation.
•            Ability to anticipate risks, resolve routine issues, perform appropriate follow-up, and escalate critical blockers that could affect an employee’s start date or onboarding experience.

Desired:
•            Experience supporting onboarding in a federal contracting, defense, government, or other regulated environment.
•            Familiarity with personnel security, facility access, credentials, badging, government-furnished equipment, and system account-provisioning processes.
•            Experience monitoring service-level expectations and producing weekly status reports, KPI dashboards, trend analyses, or operational performance reports.
•            Experience using workflow automation, scheduled reminders, standardized document generation, or other tools to reduce administrative delays and improve consistency.
•            Demonstrated experience conducting root-cause analysis and implementing practical process improvements across multiple stakeholder groups.
•            Familiarity with Workday, OneScope, CAC-related workflows, CROSS, MIRARS, or similar onboarding and personnel-processing systems, where applicable.

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What You Can Expect:

 A culture of integrity.

At CACI, we place character and innovation at the center of everything we do. As a valued team member, you’ll be part of a high-performing group dedicated to our customer’s missions and driven by a higher purpose – to ensure the safety of our nation.

An environment of trust.

CACI values the unique contributions that every employee brings to our company and our customers - every day. You’ll have the autonomy to take the time you need through a unique flexible time off benefit and have access to robust learning resources to make your ambitions a reality.

A focus on continuous growth.

Together, we will advance our nation's most critical missions, build on our lengthy track record of business success, and find opportunities to break new ground — in your career and in our legacy.

Pay Range:

There are a host of factors that can influence final salary including, but not limited to, geographic location, Federal Government contract labor categories and contract wage rates, relevant prior work experience, specific skills and competencies, education, and certifications. Our employees value the flexibility at CACI that allows them to balance quality work and their personal lives. We offer competitive compensation, benefits and learning and development opportunities. Our broad and competitive mix of benefits options is designed to support and protect employees and their families. At CACI, you will receive comprehensive benefits such as; healthcare, wellness, financial, retirement, family support, continuing education, and time off benefits.

The proposed salary range for this position is:

$57,000 - 116,800 USD