Student Assistant - Alumni & Donor Events, Cockrell School of Engineering (Open to work study and non-work study)

Job Posting Title:

Student Assistant - Alumni & Donor Events, Cockrell School of Engineering (Open to work study and non-work study)

----

Hiring Department:

Cockrell School of Engineering

----

Position Open To:

All Applicants

----

Weekly Scheduled Hours:

5

----

FLSA Status:

To Be Determined at Offer

----

Earliest Start Date:

Ongoing

----

Position Duration:

Expected to Continue

----

Location:

UT MAIN CAMPUS

----

Job Details:

General Notes

As a top-10 engineering school with the No. 1 program in Texas, the Cockrell School of Engineering at The University of Texas at Austin has been a global leader in technology innovation and engineering education for over a century. With 11 undergraduate and 13 graduate programs, over 20 research centers and a faculty community that boasts one of the highest numbers of National Academy of Engineering members among U.S. universities, Texas Engineering has launched some of the nation’s most accomplished leaders and pioneered world-changing solutions in virtually every industry, from space exploration to energy to health care. Situated in the heart of Austin — named “America’s Coolest City” by Expedia and “The Best Place to Live in the U.S.” by U.S. News and World Report — the Cockrell School embodies the city’s innovative spirit. Major companies with Austin campuses, such as Dell, National Instruments, Apple, IBM, Samsung, Google and many others, continue to recruit Cockrell School students at a remarkable rate, launching thousands of successful careers and developing Texas Engineers into industry leaders.

Position Summary

The Cockrell School of Engineering Development Team is seeking a highly motivated and detail-oriented student assistant to support the planning and execution of alumni and donor engagement events. This position is ideal for a student interested in event planning, nonprofit development, stewardship, or alumni relations. You will contribute to initiatives that strengthen connections between the school and its alumni, donors, and industry partners.

This position is only open to Undergraduate and Undergraduate Work-Study Students. Position is available now and will continue through both the long semesters (Fall/Spring)

Responsibilities

• Assist with event logistics for alumni, donor, and stewardship events (on-campus and virtual), including event prep, execution and follow-up.

• Help prepare materials for events such as name tags, signage, printed programs, and event packets.

• Provide administrative support including calendar coordination, data entry, and meeting notes.

• Assist during events by greeting guests, managing check-in, and providing general support.

• Organize and maintain event records and documentation post-event.

• Collaborate with communications team to support event promotion via email and social media.

• Other duties as assigned related to development and alumni relations.

Required Qualifications

• Current undergraduate at UT Austin (Cockrell School of Engineering students preferred but not required).

• Excellent written and verbal communication skills.

• Strong attention to detail and organization.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with Canva or Adobe Creative Suite a plus.

• Comfortable interacting with alumni, donors, faculty, and campus partners.

• Ability to work independently and in a team-oriented environment.

• Must maintain professionalism and confidentiality when handling sensitive information.

Preferred Qualifications

• Prior experience in event planning, customer service, or administrative support.

• Interest in development, alumni engagement, or university advancement.

• Familiarity with Texas Development Events

Working Conditions

• Flexible work schedule to accommodate academic commitments.

• Opportunity to build professional skills and expand your UT network.

• Gain experience in nonprofit advancement and higher education development.

Salary Range

$14.00 / hour

Compensation based on the university student employment pay scale.

Working Conditions

• May work around standard office conditions

• Repetitive use of a keyboard at a workstation

• Use of manual dexterity

Work Shift

•  Standard work schedule is Monday – Friday, 8:00 a.m. – 5:00 p.m. 

Required Materials

• Resume/CV

• Letter of Interest

• Schedule/availability

• References

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume in the first step of the online job application process. Then, any additional Required Materials will be uploaded in the My Experience section; you can multi-select the additional files or click the Upload button for each file. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find Jobs. Before you apply though, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile. This information will be pulled in to your application. The application is one page and you will need to click the Upload button multiple times in order to attach your Resume, References and any additional Required Materials noted above.

----

Employment Eligibility:

Please confirm your eligibility for this position here: http://www.utexas.edu/hr/student/student_acad_employment.html

----

Retirement Plan Eligibility:

Students in this position may choose to enroll in the UTSaver voluntary retirement programs.

----

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

----

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

----

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

----

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

----

E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

----

Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.