- Salary
- $63k – $79k
- Location
- Boston Office; New York Office; Washington DC Office
- Workplace
- Hybrid, Onsite
- Department
- LAA & Document Production
- Source
- Greenhouse
Description
The LAA/Document Specialist is a hybrid role. The Specialist is responsible for producing consistently high-quality documents and providing world-class administrative support services to internal and external clients.
This is a Monday through Friday, 8:30 a.m. to 4:30 p.m. ET. shift with the possibility of night and weekend OT. The Specialist may provide back-up administrative support to assigned LAAs as needed.
This hybrid role requires a 70% in-office presence equating to at least three days a week with a fourth onsite day every other week.
Responsibilities
- Maintain advanced proficiency of software used by the Firm: Microsoft 365 including Word, Excel, PowerPoint and Outlook, Zoom, Kofax Power PDF, and Litera to produce high-volume, time sensitive legal documents.
- Type, edit, format, clean, revise, compare, redline, and finalize legal documents and correspondence, including contracts, agreements, summonses, complaints, motions, subpoenas, closing documents, and related materials, using Microsoft Word, Litera Compare, Litera Create, and Firm templates.
- Prepare, revise, compare, redline, and finalize legal documents using Microsoft Word, Litera Compare, Litera Create, and firm templates.
- Create, update, and troubleshoot tables of contents, tables of authorities, cross-references, bookmarks, hyperlinks, headers and footers, section breaks, page numbering, and complex numbering schemes.
- Combine Word, Excel, and PowerPoint content: prepare, print, and organize large Excel documents; and produce PowerPoint presentations in accordance with Firm standards, including presentations that may contain photos, graphic art, tables, and animation.
- Create client-ready PDF files using Kofax Power PDF or Adobe Acrobat, including combining, formatting, organizing, and preparing documents for final distribution.
- Answer and respond to telephone requests and inquiries in a professional manner.
- Maintain proficient knowledge of department hardware, including transcription equipment and Multi-Function Devices used to scan, fax, copy, and print.
- Process expense reports using Emburse and make diary entries for timekeepers as requested using Aderant Expert Time.
- Proofread own work and the work of others as requested, and conduct quality-control review of final work product for formatting consistency, completeness, accuracy, pagination, defined-term consistency, and compliance with Firm standards.
- Maintain organized and up-to-date filing systems as directed.
- Complete high-volume printing, photocopying and scanning requests.
- Handle complex billing, billing correspondence and monthly client billing.
- Provide assistance to legal administrative assistants and lawyers in surrounding practice areas as needed and as time permits.
- Perform other related office duties as required.
Qualifications
- Bachelor’s degree or equivalent experience
- High level of technical aptitude, including an ability to learn and adapt to evolving technology
- Advanced proficiency in Microsoft 365 including Word, Excel, PowerPoint and Outlook
- Proficiency with legal technology and firm systems, including Visio, Kofax Power PDF, InterAction, Emburse, Aderant Expert Time, Litera Products including Litera Compare, Litera Create, and Metadact and iManage or a comparable document management system
- Strong document-production skills, including proficiency with Word Styles, headers and footers, section and page breaks, page numbering, table of contents, tables of authorities, cross-references, and complex document formatting
- Proficiency with legal terminology and standard legal procedures
- Excellent attention to detail, accuracy, and proofreading skills
- Strong organizational, prioritization, and time-management skills, with the ability to manage a high-volume workload, work under pressure, and meet tight deadlines.
- Strong situational problem-solving skills and ability to work both independently and collaboratively in a team environment.
- Good verbal and written communication skills, both virtually and in person.
- Excellent administrative and client-service skills.
Compensation range is $63,400 to $79,300 commensurate with related experience and qualification. The salary of the candidate selected for this role will be set based on a variety of factors, including but not limited to internal equity, experience, specialty, and training. The above salary range (or hiring range) represents the firm's reasonable estimate of the range of possible compensation at the time of posting.
Terms and Conditions | By submitting this application, I acknowledge receipt of and agree to the terms of Foley Hoag's Privacy Statement. I certify that answers given herein are true and complete to the best of my knowledge. In the event of employment, I understand that false or misleading information given in my application constitutes grounds for immediate termination. I hereby authorize Foley Hoag LLP to investigate the information on this application, my references, work record, education and other matters related to my suitability for employment. Furthermore, I understand that just as I am free to resign at any time, Foley Hoag LLP reserves the right to terminate my employment at any time and for any reason. I understand that no representative of Foley Hoag LLP has the authority to make assurances to the contrary. Foley Hoag LLP uses Greenhouse as a platform for our recruiting and hiring activities. Greenhouse may collect and use personal data that I provide, after anonymizing the data, to train their AI large language models. By applying to Foley Hoag LLP, I consent to Greenhouse’s use of my data in this manner.
Accessibility | Foley Hoag is committed to affording equal access to job opportunities to qualified applicants with disabilities. Individuals with a disability who require accommodation or assistance in the job application process for a posted position may contact [email protected]. This information will be treated as confidential and used only for the purpose of determining an appropriate accommodation for the interview process.
Foley Hoag LLP is an equal opportunity employer. This means that Foley Hoag LLP considers applicants for employment, and makes employment decisions without unlawful regard to sex, race, color, religion, citizenship, national origin, ancestry, sexual orientation, gender identity, age, marital or domestic partner/civil union status, military service, or veteran status, disability, and any other characteristic covered by applicable federal, state or local nondiscrimination laws.
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
We do not pay search firm or agency fees when speculative and unsolicited candidate profiles are submitted. Please be advised that at this time we are not considering new agreements with search firms/agencies not currently on our preferred supplier list for Business Services Professionals recruitment.
